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Project Administrator

2 months ago

Belfast, United Kingdom Vickerstock Full time

Vickerstock are delighted to be working with a national, Civil & Structural Engineering consultancy who are in the process of establishing a new Belfast office to supplement their existing operations across the UK to recruit for a Project Administrator.

This is a permanent role 37 ½ hours a week based in Belfast City Centre.

The Project Administrator will provide valuable administration support to the team working alongside the Project Manager, helping to ensure that projects are well run, finances are managed, targets are achieved, and deadlines are hit

You will be offered:

  • Highly competitive salary, negotiable depending on experience.
  • Variety of insurances including life, private medical and permanent health
  • Attractive pension plan
  • Cash plan
  • Staff discounts
  • Hybrid working

Your new role as a Project Administrator

  • Setting up internal and external project meetings.
  • Taking meeting minutes, monitoring actions, and managing follow-up to ensure deadlines are met.
  • Managing project finances; tracking budget, spending, invoicing and additional costs via the existing software and company processes.
  • Managing project files and drawing records.
  • Assisting with the preparation of project bid documents.
  • Create and maintain comprehensive project documentation.
  • Any other administrative support is required by the project manager.

(a detailed description is available on request)

What you will need to succeed as a Project Administrator

  • At least 2 years of working experience in administration in a busy office environment – preferably in a similar industry
  • Excellent working knowledge of Microsoft Office packages including Excel, Word, PowerPoint and Outlook.
  • Experience of working with a database is desirable.
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills being professional and approachable
  • High level of organisational skills and great attention to detail, with the ability to multi-task.
  • The desire to deliver work of a high standard
  • The ability to work independently without constant supervision, as well as working well within a team

This is a unique opportunity to be involved in the early stages of office growth, with the support of the wider organisation.

If you fit the above criteria and are looking to advance your career, then please contact Mary Quinn for a fully confidential chat.