EA to COO of start up with a climate mission

4 weeks ago

London, United Kingdom Lavender Jones Recruitment Full time

This is a really exciting role for a super smart, hungry and ambitious EA on the way up the career ladder. We are looking for a passionate and exceptionally organised individual who thrives in fast paced environments where they are juggling various workloads. Our client recently set up a family office for an UHNW businessman whose life mission is climate change. As a result, the family office is focused on investments and building businesses that are all about the climate. It is very much a start-up, although a very secure one and the team are small but high impact and all very switched on, proactive and work at pace. The COO has extensive experience in this world and is very impressive at what she does. Whilst she has had part time EA support so far, she really needs a dedicated full time EA moving forward as her diary and inbox are really demanding and she needs someone who can help filter, prioritise and flag emails, and stay on top of her diary to ensure everything is as succinct as it can be each day, even though it is subject to last minute changes. She is time poor and so needs someone who has bundles of initiative, is a self-starter and can work independently. Whilst an inspiring boss, she has high standards, and can be direct so this role needs someone calm, confident, resilient and who works well under pressure. Whilst the COO is the focus of this role you will also provide travel support to the rest of the team and ad hoc PA support to the principal. Duties will include but not be limited to:

Executive Assistant Responsibilities:

  • Complex diary management, including planning and scheduling meetings, managing time to best effect
  • Organising international travel itineraries; flights, transfers, accommodation etc
  • Inbox management for the COO prioritising relevant emails and responding where appropriate in a timely manner
  • Acting as gatekeeper / point of contact for the COO and being her eyes and ears
  • Preparing internal and external reports and documentation as needed
  • Building and nurturing relationships with key clients, contacts, PE/VC firms etc
  • Assisting with occasional events when needed (including organising logistics, venue, catering, invitations and attending events to help oversee them)
  • Sorting and managing all expenses/invoices
  • Providing travel support to other team members Light diary management for CIO
  • Assisting with business operations and implementing administrative systems and processes
  • Assisting with legal administration

Private PA tasks:

  • Booking personal appointments
  • Sourcing gifts for friends and family
  • Booking personal travel
  • Assisting with management of private property
  • Handling household bills, car MOTs and services, property insurance renewals etc
  • Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc)
  • Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc)
  • Ad hoc errands

Whilst not 24/7, this role will require lots of work out of hours and needs someone who will embrace that start up culture and the need for flexibility that goes with it. There is lots of scope to take on more responsibilities in addition to EA duties for the right person and high performance is rewarded. The right candidate will have at least 3 years PA/EA experience ideally in within finance or tech, and be ambitious, degree educated, and have worked in a start-up or scaling small business before. Most importantly a hard-working attitude and pragmatic outlook are paramount. This role is based in their West End offices 3 day per week and the rest is working from home. They may need need to scale this up as and when is required.

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.

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