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Ea to Coo

5 months ago

London, United Kingdom Bain and Gray Full time

**ASAP**

**Start Date**

**EA to COO**:

- REFERENCE:
- VB15717- LOCATION:
- LONDON, CENTRAL- JOB TYPE:
- PERMANENT- SALARY:
- £40,000 + EXCELLENT BENEFITS***Please note hybrid is offered with this role.

**Executive Assistance**
- Maintain a complex calendar and numerous competing priorities through a detailed understanding of the COO’s diary, including all meetings and meeting attendees
- Forward plan; anticipate requirements and proactively flag key upcoming meetings to ensure the COO is prepared
- Manage the coordination and logistics of both internal and external meetings and events
- Manage the COO’s inbox
- Capture tasks and actions, scheduling and documentation of tasks, and management of deadlines
- Enable effective communication across the C-Suite Executives, Management Team, and the wider business
- Management of all domestic and international travel for the COO, providing a detailed schedule in advance of each trip
- Process monthly expenses
- Support the Executive Assistant and Advisor to the CEO in the preparation of paperwork for Board meetings ensuring timely distribution
- Holiday cover for Executive Assistant to the CEO
- Undertake ad-hoc tasks as and when required

**Personal scheduling.**
- Liaise with family office and ensure smooth communications
- Undertake ad hoc personal errands as and when required

**Operational Administration**
- Manage and carry out the onboarding and offboarding of employees
- Work closely with management to triage and resolve employee issues
- Manage the employee intranet, which contains our company policies
- Maintain employee record database and files
- Manage multiple employee benefiand renewals
- Oversee organisation and administration of annual employee appraisals, administration of our attendance and annual leave system
- Schedule group meetings, maintaining calendars, doing research, and creating reports
- Undertake other administrative tasks and duties as assigned by the Head of People