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Executive Assistant, Office of Vice President and
2 months ago
Our clients the COO of a family office for an UHNW businessman whose life's mission is climate change. As a result, the family office is focused on investments and building businesses that are all about the climate. Whilst she has had part time EA support so far, she really needs a dedicated full time EA moving forward as her diary and inbox are really demanding and she needs someone who can help filter, prioritise and flag emails, and stay on top of her diary to ensure everything is as succinct as it can be each day, even though it is subject to last minute changes. Whilst the COO is the focus of this role you will also provide travel support to the rest of the team and ad hoc PA support to the principal. Complex diary management, including planning and scheduling meetings, managing time to best effect
Organising international travel itineraries; flights, transfers, accommodation etc
Inbox management for the COO prioritising relevant emails and responding where appropriate in a timely manner
Building and nurturing relationships with key clients, contacts, PE/VC firms etc
Assisting with occasional events when needed (including organising logistics, venue, catering, invitations and attending events to help oversee them)
Sorting and managing all expenses/invoices
Providing travel support to other team members
Light diary management for CIO
Assisting with legal administration
Private PA tasks:
Booking personal travel
Assisting with management of private property
Handling household bills, car MOTs and services, property insurance renewals etc
Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc)
Ad hoc errands
There is huge scope to learn and grow with this opportunity for the right person and high performance is rewarded. This role is based in their West End offices 3 days per week and the rest is working from home.
