Executive Assistant to Global Director

3 weeks ago


Bolton Greater Manchester, United Kingdom PP Associates Ltd Full time

Executive Assistant To Global Director Reporting to: Head of Region Supporting the Director in her regional & UK responsibilities. * Managing Information Flow:

  • Handle emails, phone calls, and other communications in a timely and accurate manner.
  • Prioritize and organize information effectively.
  • Provide task management to ensure tasks are actioned within deadlines
  • Act as a liaison between internal/external stakeholders
  • Provide administration to ensure governance, legal and compliance adherence
* Calendar Management:
  • Manage calendar, schedule meetings, appointments, and business events.
  • Maintain regular meeting schedule
  • Prepare agenda/reports/documents and PowerPoints for meetings
  • Managing communications post meeting, including status reports on open actions
  • Supporting in coordinating activities of the Regional Committee
* Travel and Accommodation Arrangements: * Make travel arrangements (flights, hotels, etc.) produce trip itinerary and associated documentation * Expense Tracking:
  • Track and submit daily expenses and prepare reports
  • Manage information for internal and external communication
  • Drafting communications to the Regional and UK teams
  • Strategic analysis for the Region, preparing presentations, communicating and updating strategic measures
* Meeting Support:
  • Take minutes during meetings.
  • Perform general administrative tasks as and when required
Requirements and Skills:
  • Previous experience as an Executive Assistant
  • Ability to work under pressure and in a fast-paced environment
  • Excellent MS Office knowledge, specifically Excel and advanced PowerPoint skills.
  • Outstanding organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to work independently, apply own initiative and prioritize tasks effectively.
  • Discretion and confidentiality


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