Business Support Administrator

4 weeks ago


City Of Bristol, United Kingdom Squarcle Full time

Squarcle is a growing strategy, operations and digital consultancy dedicated to driving the performance of our clients. We are people orientated and pride ourselves on our people first culture. Unlike many consultancies Squarcle is as equally dedicated to delivery as it is to design.


The Business Support department comprises of several functional leads that enable Squarcle to operate efficiently, safely and in accordance with all relevant legislative, regulatory and internal requirements. An essential and busy department within Squarcle that manages all the support functions from Compliance, Human Resources, Accounting and Finance and Executive support.


Squarcle is committed to equality and diversity and our aim is to build a diverse, dedicated, and high-performing team of subject matter experts to support our clients in achieving supply chain and operational excellence.


Reporting to the Chief of Staff, the Business Support Administrator is responsible for ensuring that the office runs safely, efficiently and economically. Working with the management team the Business Support Administrator will manage the office infrastructure and work areas, contracts and budget, deal with staff office related issues, maintain policies and procedures and ensure regulatory compliance, in addition the Business support administrator will be responsible for the provision of administrative support to two directors. The role will be filled by two part time staff conducting a workshare.


Primary Roles and Responsibilities


Primary Duties of the Business Support Administrator are:


  • Oversee and support all office administrative duties and ensure that the office operates smoothly.
  • Maintain office equipment and supplies and place orders when required.
  • Manage office security, key press and access procedures.
  • Perform first aid, fire marshal and emergency response team duties.
  • Perform reception duties, host and induct clients and book client food and drink.
  • Develop and manage office policies, procedures and risk assessments ensuring they are implemented appropriately.
  • Manage the office budget, invoices and contracts.
  • Deal with office related complaints, queries and correspondence.
  • Manage the desk and meeting room booking applications.
  • Act as the point of contact for office related suppliers, maintenance teams and contacts.
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
  • Manage diaries, schedule and minute meetings.
  • Book and manage travel itineraries, maintain expense records and file receipts.


Secondary Roles and Responsibilities


Secondary Duties of the Business Support Administrator are:


  • Carry out other duties as specified by the Chief of Staff.
  • Provide cover when the alternative workshare individual is on leave.


Knowledge, Skills and Experience (Essential)


  • 1+ years’ experience in Office and/or Facilities Management.
  • Strong organisational, time management and prioritisation skills.


Knowledge, Skills and Experience (Desirable)


  • First aid at work trained.
  • Experience supporting Directors and Senior Stakeholders.
  • A worthy team player dedicated to contributing toward the outcome desired by the team.
  • High degree of emotional intelligence to effectively deal with increasingly diverse clients and teams.


Privacy Policy - Squarcle Consulting Ltd



  • Bristol, United Kingdom Reed Business Support Full time

    **My client basedi in Bradley Stoke, North Bristol (BS32) are recruiting for a Business Administrator to join their team.** The position is to start immediately and is an ongoing role. Full time hours, office based. There may be a possibility of it going permanent for the right person. The role is a lovely all round general administration position. They...

  • Admin Support

    4 weeks ago


    Bristol, United Kingdom Reed Business Support Full time

    **Are you experienced in Administration, looking to work for a leading company in their sector that offers hybrid working, fantastic company benefits and long-term career opportunities?** **REED** are working with a global Financial and Tech company with offices in **Central Bristol**, supporting with the recruitment of **Administrators** on a **full time,...


  • Bristol, United Kingdom Reed Business Support Full time

    **REED** have partnered with a niche, **Central Bristol** based business of whom supply their services Globally to support them with the recruitment of a **Recruitment Administrator**. This role is joining a team of experienced Coordinators and has come available simply due to the growth of the business and their client base. Within this role and company,...


  • Bristol, United Kingdom Reed Business Support Full time

    **JOB ROLE AVAILABLE DUE TO INTERNAL PROMOTION!** **REED** have partnered with a niche, **Central Bristol** based business of whom supply their services Globally to support them with the recruitment of a **Recruitment Administrator**. This role is joining a team of experienced Coordinators and has come available simply due to the growth of the business and...


  • City of London, United Kingdom Reed Business Support Full time

    Due to internal promotion, for my client - provider of first-class support service for Terminals and EPOS systems I am looking for Customer Services Administrator. **Title: Customer Service Administrator** **Location: City of London (short walk from Liverpool Street Station, Shoreditch, or Aldgate East)** **Start: ASAP (FULL TIME ONLY)** **Working model:...

  • Admin Support

    4 weeks ago


    Bristol, United Kingdom Reed Business Support Full time

    Due to continued growth, **REED** have partnered with a Global Fintech Company with offices based in **Central Bristol**. Recruiting for **Administrators** on **full time**, permanent contracts. Are you looking to build a long-term career with an employer that hugely value their staff? We're really open on previous experience for this role. Hybrid working...

  • Senior Administrator

    4 weeks ago


    Bristol, United Kingdom Reed Business Support Full time

    **My client based in Aztec West, Bristol (BS32) are recruiting for a Senior Administrator to join their team.** The role is to start immediately and is on an ongoing basis with a potential of going permanent. The hours are full time, Monday-Friday with a possibility of hybrid working available. You will be a key member of the Senior Administrative team...


  • Edinburgh, City of Edinburgh, United Kingdom Pertemps Full time

    Position: Business Support AdministratorLocation: Edinburgh City CentrePay: £12.81 per hourHours: 36 hours per week, Monday to Friday 08:30-16:30Start Date: ASAPAre you a proactive individual with excellent communication skills? We are looking for a dedicated Business Support Administrator to join our team and contribute to the efficient operation of our...


  • Bristol, United Kingdom AtkinsRéalis Full time

    The Infrastructure division of Atkins Realis have an opportunity for a Business Support Administrator to join our teams working in our offices in Bristol. As a Business Support Administrator, you will work collaboratively as part of a business support practice team and be responsible for providing excellent administrative support to the regional...


  • Edinburgh, City of Edinburgh, United Kingdom Pertemps Full time

    Position: Business Support AdministratorLocation: Various offices in and around Edinburgh City CentrePay: £12.81 per hourHours: 36 hours per week, Monday to FridayStart Date: ASAPContract Length: Temporary ongoingAre you a proactive individual with excellent communication skills? We are looking for a dedicated Business Support Administrator to join our team...


  • Bristol, United Kingdom Jumar Solutions Full time

    **Business Support Administrator**: Role: Business Support Administrator Contract: 8 week initial (ASAP start) Day rate: £20 - £25 per hour (Inside IR35) Skills and experience required: - High level of accuracy and detail - Good understanding of Purchase Orders and Invoices - Ability to problem solve and make balanced decisions - Able to work under...

  • Legal Secretary

    4 weeks ago


    City of London, United Kingdom Reed Business Support Full time

    **Do you have 2-3 years Legal secretarial experience?** **Are you looking to take the next step in your Legal Secretarial career?** **Are you highly organised and with excellent communication and administration Skills?** **_HYBRID ROLE - 2 Days in the office and 3 days from home. Based in the City of London._** This client works with leading businesses...


  • Bristol, United Kingdom National Friendly Full time

    We have a great opportunity for a Business Support Administrator to join our mutual insurance company. National Friendly has a proud history of supporting people through life’s uncertainties for over 150 years, through providing a range of insurance products from Private Medical Insurance to Income Protection. You will be sitting within our Customer...


  • Welwyn Garden City, United Kingdom Tate Full time

    **Administrator £12.24 per hour Office based, WGC6 months contract with potential to extend** As an Administrator, you will be responsible for providing high-quality administrative support to our Service and Maintenance team that specialises in adult care services. You will be managing the day-to-day coordination of records, workflows, and customer...


  • Bristol, United Kingdom Reed Business Support Full time

    **My client based in Patchway, Bristol are recruiting for a Customer Service Advisor/Administrator to join their team.** The role is to start immediately and is on a temp to perm basis. **Duties involve**: Inbound calls - Price and availability Processing orders Arranging collections and chasing couriers The permanent salary is approx £21K-24 K...


  • Edinburgh, City of Edinburgh, United Kingdom Pertemps Full time

    Business Support Administrator - Mortonhall CrematoriumAre you meticulous, organised, and ready to make a meaningful difference? We're seeking a dedicated Business Support Administrator to join our team at Mortonhall Crematorium in Edinburgh!Position: Business Support AdministratorLocation: Mortonhall Crematorium, 30b Howdenhall Road, Edinburgh, EH16...


  • Welwyn Garden City, United Kingdom Reed Business Support Full time

    **A Contracts Administrator is required by a construction company in Welwyn Garden City to act as the first point of contact for residents, engineers and customers.** **Responsibilities**: - Receiving incoming calls from customers - Booking appointments for engineers - Create purchase orders for suppliers - Process engineers' time sheets **Skills:** -...


  • Bristol, United Kingdom NHS South Central and West Commissioning Support Unit Full time

    Are you detail driven, organised and good at building relationships? SCW is looking for an individual who can focus on the detail, work within timescales and is adaptable. Covering maternity leave this is a great opportunity for someone to develop new skills and widen their experience. Working with the People Solutions Business Manager, you will provide...

  • Executive Assistant

    6 days ago


    City of London, United Kingdom Reed Business Support Full time

    **Are you looking for a new EA role?** **Do you want to work with senior executives in the UK and the US?** **Are you interested in science?** They are looking for a EA to join them, as their EA you will be supporting senior executives and multiple stakeholders in the UK and US from their London office. **About you**: - Experience operating as an...


  • Bristol, United Kingdom Reed Business Support Full time

    **My client based in Aztec West, Bristol (BS32) are recruiting for an Assistant Office Manager to join their team.** The role is to start immediately and is on an ongoing basis with a potential of going permanent. The hours are full time, Monday-Friday with a possibility of hybrid working available. You will be a key member of the Senior Administrative...