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Office Manager

3 months ago

Yeovil, United Kingdom Talented Recruitment Group Full time

Talented Recruitment Group is seeking an Office Manager to assist our client's Senior Leadership Team. This hands-on role involves ensuring the seamless operation of the head office. The Office Manager will be responsible for maintaining a welcoming, clean, and efficient office environment in compliance with relevant guidelines and regulations. Additionally, this role includes providing proactive and professional administrative support to the Senior Leadership and HR teams.


Key Responsibilities

  • Ensure the smooth and efficient operation of the office, maintaining a welcoming and functional environment for all staff, and suggesting improvements where necessary.
  • Create a professional and hospitable atmosphere for all office visitors.
  • Advise the Senior Leadership Team on facilities and building-related issues.
  • Oversee daily office management, including opening and closing the office, and acting as receptionist to greet visitors as needed.
  • Manage office supplies, including drinks, snacks, stationery, and catering for meetings when necessary.
  • Maintain strong working relationships with external suppliers and contractors, ensuring effective provision of outsourced services such as cleaning, stationery, kitchen equipment, security systems, and building maintenance.
  • Provide efficient support to the Senior Leadership Team, including diary management, correspondence, meeting minute-taking and distribution, and presentation creation.
  • Offer administrative support to the HR Manager across all aspects of HR and the employee lifecycle, including recruitment, onboarding, induction, performance reviews, benefits administration, and record-keeping.
  • Assist in creating the monthly newsletter, developing content, and collaborating with others to ensure it remains relevant and informative.
  • Manage the creation of training accounts for new employees via our training portal, ensuring timely assignment and completion of training.
  • Support the organisation and administration of events and social activities on an ad-hoc basis.
  • Undertake additional tasks, projects, and duties as assigned by the company.


Desired Experience

  • Proven experience in a similar role requiring high levels of professionalism and confidentiality.
  • Strong working knowledge of Microsoft Office.
  • Demonstrated ability to deliver exceptional customer service at all organisational levels.
  • Excellent customer service and communication skills with a friendly approach.
  • Exceptional organisational and planning abilities with a proven track record of managing multiple tasks and competing deadlines.
  • Thorough and organised approach with high attention to detail and a commitment to producing high-quality work.
  • Ability to handle confidential information with discretion and professionalism.
  • Proactive and self-motivated with a willingness to learn and tackle new challenges.
  • Ability to work independently, taking responsibility and seeking advice and support when necessary.
  • Supportive and cooperative team member with strong interpersonal skills for building cross-departmental relationships.
  • Ability to interact effectively with a variety of internal and external stakeholders.
  • Excellent time management skills with a flexible and positive ‘can-do’ attitude.


Benefits

  • £30K base salary
  • Pension
  • Health plan
  • 23 days annual leave plus bank holidays
  • Regular company events
  • Plus other great perks


This is an office-based role with the requirement to be in the Yeovil head office 5 days a week. If this sounds like a role you would be well suited to, please apply and we will be in touch to discuss your application further.