Office Coordinator

3 weeks ago

Yeovil, United Kingdom Mploy Staffing Solutions Full time

**Front of House Coordinator**

**Based in Yeovil**
**Full-Time, Monday - Friday**
**Permanent position**
**£24K Per Annum**

We have an exciting opportunity for a Front of house Coordinator to join our client’s team This role is pivotal to the smooth running of the business Head Office site and is key to maintaining best in class service for our clients, suppliers, and employees alike.

**Job Purpose**:
To be the first point of contact and central hub maintaining a professional presence and providing administration assistance across the business where necessary

**Skills/ Abilities required**:

- Experience working within a coordination, receptionist or front of house role.
- Excellent communication and customer service skills
- A positive and proactive approach
- UK valid driving license

**Benefits include**:

- Starting salary of £24,000 PA
- 31 days annual leave, including bank holidays and Christmas shut down, increasing with length of service.
- Sickness, income protection and death in service
- Pension scheme
- On site Gym
- Company events

**Key Tasks and Responsibilities**:

- Maintain regular consistent and professional relationships with clients, suppliers, and other external parties.
- Be responsible for all visitor access to the building, pursuing the required sign in process and ID checking as appropriate to their visit.
- Answer a high volume of calls and maintain a customer focused approach to message taking for the effective follow up by the relevant employee.
- Update and distribute the office and mobile telephone lists as required and play a key part in keeping the company calendar and contacts up to date to ensure communication is maintained across the business.
- Be aware of all planned client/supplier meetings being held within the offices, ensuring meeting spaces are booked through Office365 as required.
- Forward plan lunch and refreshments for visitors (and colleagues where applicable), accommodating their needs as appropriate.
- Monitor and maintain the office environment day to day by managing over external cleaning contractor and auditing standards and maintain a clean and tidy working space throughout the day.
- Be responsible for opening and date stamping the daily post and pass it onto the relevant person.
- Monitor office supplies and replenish as required to ensure appropriate levels are maintained i.e., stationery, printing supplies, cleaning products, refreshments (milk, tea, coffee, biscuits, and fruit)
- Carry out regular cost comparisons and negotiations for the most cost-effective supplier and ensure orders remain within allocated overhead budget.
- Provide support across the business in booking hotels, flights, travel etc. as required ensuring value for money to maintain project profitability and that all relevant spread sheets and costing profiles are updated.
- Coordinate the office maintenance function to ensure all areas of the office and outside space are well presented and maintained, including cleaning and gardening.
- Carry out regular cost comparisons for the most cost-effective cleaning and gardener suppliers and ensure their services remain within allocated overhead budget.
- Follow and comply with all policies and procedures which includes the Health and Safety procedures, ensuring personal safety and the safeguarding of the interests and safety of all staff, visitors, and contractors.
- Ensure a contribution and adherence to delivering the quality and information security policies and systems across the business.

If you have relevant experience in a coordination, receptionist or similar role and are seeking a challenging and fulfilling position with room for growth, then we want to hear from you

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£25,000.00 per year

**Benefits**:

- Canteen
- Company pension
- Free parking
- On-site gym
- On-site parking
- Sick pay

Schedule:

- Day shift
- Monday to Friday

Work authorisation:

- United Kingdom (required)

Work Location: In person

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