Workplace Administrator

3 weeks ago

Twickenham, United Kingdom NIHR (National Institute for Health and Care Research) Full time

At the National Institute for Health and Care Research (NIHR) we enable and deliver world-class research that transforms people’s lives, promotes economic growth and advances science. We manage public investment in excess of £550 million per annum and provide bespoke expertise to charitable and commercial organisations to get the most out of their research funding.


The NIHR is seeking a dynamic and detail-oriented Office Administrator to be at the heart of our daily operations. In this key role, you will ensure the smooth and efficient functioning of our office, supporting our mission with a proactive and organised approach. This is an exciting opportunity to join a vibrant team and contribute to the success of our vital work.


Job Description


Office Management

  • Oversee day-to-day administrative operations.
  • Setting up and supporting meetings, including rooms, catering and equipment.
  • Responsible for the management of the desk and car park booking system.
  • Collecting data to support environmental audits.
  • Conducting the weekly fire alarm test.
  • Updating phone lists, checklists, and information sheets.
  • Manage office supplies and equipment, ensuring they are well-stocked and functional.
  • Coordinate maintenance and repairs for office facilities.


Record Keeping

  • Maintain and organise company records, including confidential data.
  • Handle document filing, both physical and digital, ensuring easy access and security.


Communication Support

  • Act as a point of contact for internal and external communications.
  • Handle incoming calls, emails, and correspondence promptly.
  • Schedule and coordinate meetings and appointments.


Policy Implementation

  • Enforce company policies and procedures to ensure compliance.
  • Provide guidance on organisational protocols to employees.


Support for Teams and Management

  • Assist managers and teams with administrative needs.
  • Prepare reports, presentations, and correspondence as needed.


Education and Experience

  • Degree in business administration or a related field
  • Proven experience as an administrator or in a similar administrative role
  • Experience in client facing roles


Skills and Competencies

  • Strong organisational and multitasking skills
  • Excellent written and verbal communication abilities
  • Proficiency in office software, including MS Office Suite and scheduling tools
  • Attention to detail and problem-solving capabilities


Personal Attributes

  • Professional demeanor and ability to maintain confidentiality
  • Strong interpersonal skills to foster a positive work environment.
  • Excellent communication skills
  • Very good attention to detail
  • Flexible approach to work, ability to multi-task and work as part of a team


Salary & Benefits

  • £26,900 to £28,400 per year
  • Bonus - subject to company performance
  • 25 days annual leave, plus public holidays (UK)
  • Enhanced contributory pension scheme
  • Life Insurance
  • Benenden Healthcare
  • Season Ticket Loan
  • Laptop, IT equipment and remote IT support


NB: This is an office based, 12 month Fixed Term Contract. Closing date for applications is 5pm on the 31st December 2024, interviews from the 9th January 2025.


To Apply

If you are interested in working with us and feel you have the appropriate background and skills, please apply with your CV and a cover letter attached in the same document, explaining what you feel you could bring to the company and outlining your suitability for the role.


EQUAL OPPORTUNITIES

LGC strongly believes that every job applicant and employee should be valued for their individual talents regardless of age, disability, race, colour, ethnic or national origin, sex, sexual orientation, gender reassignment, marital or civil partnership, pregnancy or maternity, religion, or belief. Short listing, interviewing and selection will always be carried out without regard to gender, sexual orientation, marital status, colour, race, nationality, ethnic or national origins, religion or belief, age, or trade union membership.

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