Executive Assistant
2 weeks ago
HAIL Partners is working with a global investment firm based in the West End. The business is looking for a Spanish speaking (Native or fluent essential) Executive Assistant to support the MD, Co-Head & 2 Investment Professionals in a 1:4 capacity.
Responsibilities:
- Extensive diary management and global travel.
- Arranging meetings and video conferences across multiple time zones.
- Extensive planning and organising full logistics for all business travel.
- Scheduling meetings and communication with investors, internal executives, external clients.
- Helping the team organise investor events, including logistics and scheduling, where applicable.
- Answering phones and initiating responses promptly.
- Processing expense claims in a timely manner.
- Other ad-hoc duties / projects as assigned.
Requirements
- Fluent Spanish speaker (Native or fluent)
- Minimum of 3 years' experience providing support to a team within financial services.
- Experience working with busy schedules and dealing with complex travel arrangements and last minute changes
- Proficient in MS Office suite with a willingness to adapt to new systems.
- Demonstrated ability to navigate change effectively and solve problems proactively.
- Excellent interpersonal and communication skills, both written and verbal.
The firm is based in the West End and offers a 4/1 hybrid working pattern.
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