Executive Assistant
2 weeks ago
Executive Assistant to Deputy CEO
Location: London (4 days in the office in Central London)
Salary: Up to £65,000 + discretionary bonus
12 month FTC (maternity cover)
Our client, a leading institution within the art world is hiring an Executive Assistant to the Deputy CEO to join them on a 12 month FTC to cover a period of maternity leave.
In this role, you will be the right-hand support to the Deputy CEO, ensuring seamless executive operations and enabling strategic decision-making across departments. You will oversee executive administration, global sales coordination, and financial tracking while acting as the key point of contact for stakeholders at all levels.
This role requires a financially literate candidate with a commercial operational background who is adept at streamlining workloads and working strategically with data to produce reports and enhance operational efficiency.
What You'll Do:
Executive Coordination & Direct Report Management
- Act as the primary gatekeeper for the DCEO, ensuring direct reports are aligned with priorities and objectives.
- Maintain oversight of direct report holidays and ensure coverage for business continuity.
- Coordinate and prepare materials for appraisal meetings, ensuring all documentation is managed efficiently.
- Manage regular check-ins with direct reports and oversee expense approvals on behalf of the DCEO.
Financial & Performance Tracking
- Set up budget preparation meetings and ensure timely delivery of financial data to the DCEO.
- Organise quarterly departmental and regional performance reviews.
- Work cross-functionally to develop reporting frameworks that enhance financial and operational visibility.
Global Sales Coordination
- Structure and facilitate global sales team reviews, ensuring the DCEO is fully briefed.
- Assist in defining and implementing strategic frameworks, including decision matrices and process improvements.
- Support communication around policy changes and global consistency initiatives.
- Oversee global travel coordination in collaboration with regional sales management teams.
Executive Assistance & Strategic Support
- Provide high-level administrative and strategic support to the DCEO, anticipating needs and prioritising effectively.
- Manage scheduling, travel logistics, and meeting preparation, ensuring seamless executive operations.
- Coordinate assets and resources for the Global Sales Committee.
- Prepare board meeting materials, take minutes, and track follow-up actions.
- Draft presentations, reports, and internal communications for the DCEO.
Who You Are:
- A proven track record as an Executive Assistant at a global C-suite level, with strong business administration skills.
- Financially literate with experience handling budgets, financial reports, and operational processes.
- An exceptional communicator with strong verbal and written communication skills with a high level of emotional intelligence.
- Proactive and able to anticipate needs, manage multiple priorities, and maintain impeccable attention to detail.
- Collaborative & Personable with the ability to build strong relationships across teams and represents the DCEO's office with professionalism and discretion.
*** LRA Search is acting as the recruitment agency for this role ***
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