HR Divisional Secretary

3 weeks ago

Exeter, United Kingdom Royal Devon University Healthcare NHS Foundation Trust Full time

Job summary

Join Our Team as a Full-Time HR Divisional Secretary

Are you a highly organised and detail-oriented individual with a passion for supporting others? We have a unique opportunity for you to join our team as an HR Divisional Secretary, working closely alongside our current post holder.

Main duties of the job

For more detail about the main duties of this role, please see the job description section below. As a key member of the Royal Devon University Healthcare NHS Foundation Trust, you will be joining an exceptional team working together to help our patients to stay healthy, when they need it most.

About us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over 15,000 staff, making us the largest employer in Devon. Our core services, which we provide to more than 615,000 people, cover more than 2,000 square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford).

Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within peoples own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.

Its never been a more exciting time to join the Royal Devon, as youll help to shape our services as we continue along our integration journey.

Job description

Job responsibilities

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

In this role, you will provide top-notch secretarial support to ensure the smooth operation of our HR Services, including:

Associate Director of HR Services

Associate Director of Wellbeing, Inclusion & Employee Experience

Head of Employee Experience

Your responsibilities will include organising a range of meetings, producing high-standard minutes, managing the Associate Directors mailbox, handling correspondence, and flagging urgent mattersall while maintaining the utmost confidentiality of sensitive information.

As the key point of contact for the People Function, you will work proactively and professionally with colleagues at all levels across the Trust and externally. If you thrive in a busy administrative environment where organisation, attention to detail, and customer service are paramount, we want to hear from you

What Were Looking For:

Experience in a busy administrative role

Strong organisational skills and attention to detail

Excellent customer service skills

At least a Level 3 qualification or equivalent experience

Proficiency in MS Excel, MS Word, and MS Outlook

Comfort with making and receiving calls, both telephone and online

HR experience is a plus, but not essentialwe value a willingness to learn and will support you in this journey

Location: This role is based primarily at our Newcourt House offices, conveniently located near IKEA. We also offer the flexibility of hybrid working, supporting our People Function across both the Eastern and Northern Services.

If youre ready to take the next step in your career and make a meaningful impact within our HR team, wed love to hear from you. Apply now and be a part of our supportive and dynamic work environment

Working Pattern: Full Time, Permanent

Interview Date: Monday 17th June 2024

For further information please contact: Hannah Wiltshire, HR Governance Officer,on

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

Benefits

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there.

Looking after you is important to us.

We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.

If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays.

You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

Salary is not the only financial benefit

You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers.

You will also have access to other benefits including:

National discount services such as the Blue Light Card and Health Service Discounts.

Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter

Car lease schemes.

The NHS Pension scheme (one of the most generous and comprehensive in the UK).

Cycle to work scheme

These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.

Person Specification

General Requirements

Essential

See job description text above, and (where applicable) you can download a copy of the full job description

Desirable

See job description text above, and (where applicable) you can download a copy of the full job description

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