Office Secretary

7 days ago

Exeter, Devon, United Kingdom SOS Global Full time

About Us:


We are a group of Not-for-Profits and commercial organisations in Exeter who want to make a difference and transform the world for the better by creating positive social change.

-
Stamp Out Spiking is a Registered Charity, established to tackle the increasing incidents of spiking in the UK by raising awareness, training, and educating people to reduce the likelihood of spiking happening.
-
StopTopps are a product of Safeguarding On Spiking Limited and are versatile drink-protectors that have been designed to deter drink spikers. They are suitable any drinking vessel that you have in pubs and clubs and are available free of charge.

About the team:


Dawn Dines, the CEO and founder of all 3 organisations, heads up a small, close knit, friendly team of dedicated professionals and volunteers based in Gandy Street, Exeter.

As our office administrator, you will be working closely with Dawn and the team, playing a key role in making things happen, providing the organisation skills and structure so that Dawn and her team can keep on making a difference.


  • Manage the CEO's inbox, providing appropriate responses or coordinating with the CEO as needed
  • Manage the CEO's diary, organisation of meetings, travel arrangements and management documents and files
  • Supporting the Accountant with raising sales invoices, chasing payments and communications with customers and suppliers
  • Managing and supporting the training and workshops administration and communications for SOS Global
  • Coordinating press conferences, presentations, and attendance on committees with concerned organisations and statutory bodies
  • Maintain records relating to team activities and requirements and provide administrative support to team members
  • Assist with marketing activities as directed from time to time
  • Promote the organisation's activities to local and national organisations, interested businesses, the press and government bodies
  • Implement and maintain procedures and systems to promote efficiency
  • Selfemployed basis

This job might be for you if:

  • You are passionate about making a difference and social change
  • You have the ability to prioritise and manage multiple workstreams
  • You are super organised and love a good process; we need structure and systems introduced as we get busier day by day
  • You pay attention to details and adapt easily; anything worth doing is worth doing right
  • You love spending time with people; communication and building relationships is key to this role and what we do
  • You can keep the team on track and on time; with your excellent time management will lead the way

If you are thinking of applying, it would be ideal if you:

  • Have proven experience as a an Office Administrator, Office Manager, PA or Team Administrator
  • Are resourceful and flexible working in such a busy team with our collaboration of organisations, you will be 'doing a bit of everything'
  • Can work at speed all 3 organisations are growing at speed we need you to help us keep up
  • Are proficient with the Microsoft Suite including 365, SharePoint, Word and Excel

It would be even better if:

  • Have worked in the Not for Profit / Charity sectors
  • Have a good understanding of business functions such as HR, Finance, IT
  • Have experience with Xero accounting software

What we can offer you in return:

  • A great place to work, fab team, plenty of responsibility and opportunity to make a difference every day
  • Full training on all things 'not for profit' if needed
  • Opportunities to develop into the role further and take on more responsibility
  • Competitive hourly rate

Job Type:
Part-time

Part-time hours: 22 per week

Salary:
Up to £24.00 per hour

Benefits:

  • Flexitime

Schedule:

  • Flexitime
  • Monday to Friday

Work Location:
In person

Expected start date: 04/12/2023

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