Office Manager

10 hours ago

Richmond, United Kingdom SPOKE Full time

We’re looking for an experienced Office Manager who thrives in an unstructured environment, can juggle multiple priorities, and keeps the wheels turning no matter what. If you’re a self-starter with a passion for organisation and a knack for problem-solving, we’d love to hear from you

Open to both full-time and part-time arrangements, depending on your experience and availability. Minimum of 32 hours per week.

Key Responsibilities:
  • Office Management: Oversee day-to-day office operations, ensuring everything runs smoothly, and that the office is always looking presentable.
  • HR Administration: Be the first point of contact for HR admin, manage onboarding processes
  • Meeting Administration: Manage room bookings, greet visitors, set up meeting spaces, and handle diary management for the Founder/CEO and C-suite as needed.
  • Facilities & Supplies: Maintain office facilities, organise maintenance, and ensure office supplies are always stocked (stationery, snacks, etc.).
  • Budget Management: Manage the budget for office expenses and staff social activities, ensuring all expenditures are within budget.
  • Event Coordination: Plan and book company events throughout the year, creating a fun and engaging staff social calendar.
  • Tech Support: Confidently assist with basic troubleshooting for Mac and Microsoft Office, setting up new starters, and ensuring the smooth running of office technology.
  • Health & Safety: Ensure health and safety procedures are up-to-date and adhered to.
  • Team Support: Provide support to the wider team and tackle any task needed to keep the office running efficiently.
What We're Looking For:
  • Previous experience in office management or working with external suppliers and contractors.
  • Some HR administration experience.
  • Strong organisational and project management skills, with extraordinary attention to detail.
  • Tech-savvy and comfortable using Apple, Google Suite, Dropbox, Notion, Slack, and Zoom.
  • A proactive, can-do attitude and the ability to adapt in a dynamic, fast-paced environment.
  • Experience managing budgets and expenses.

Qualities We Value:
  • Commercial Instincts: A natural sense of what matters and what is viable from both budget and brand perspectives.
  • Bias to Action: A proven track record of getting things done efficiently and effectively.
  • Relentless Drive: A passion for continuous improvement and optimisation.
  • Startup Mindset: Initiative, energy, and comfort working in an unstructured environment with the willingness to take on a broad range of roles.
  • Interest in Fashion/Style/Menswear: An authentic interest in our industry would be a plus

What We Offer:

  • Flexibility for the right candidate
  • A dynamic and supportive work environment
  • The chance to shape the culture and social calendar of a growing company
  • Competitive salary and benefits package

Benefits

  • 25 days of holiday from the get-go - with 1 additional day for each year of service (capped at 28)
  • Vitality health insurance
  • 3% pension matching
  • £500 annual learning and development budget
  • Regular team socials and events
  • Perhaps the most generous 'trouser allowance' anywhere in the world*

*unproven, but likely

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