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Office Manager

2 months ago

Richmond, Greater London, United Kingdom Joss Search & Selection Ltd Full time

Job Summary:

We are seeking a highly organized and proactive Executive Support Specialist to join our team at Joss Search & Selection Ltd. As an Executive Support Specialist, you will provide administrative support to our Director and contribute to the smooth operation of our office.

Key Responsibilities:

  • Travel Arrangement and Management: Coordinate travel arrangements, including booking flights, hotels, and rental cars, as needed.
  • Meeting Coordination: Arrange meetings, conferences, and events, ensuring all necessary materials and equipment are available.
  • Administrative Support: Provide administrative support to the Director, including preparing meeting agendas, taking minutes, and maintaining databases and reports.
  • Client and Third-Party Liaison: Liaise with clients and third-party firms, ensuring excellent communication and customer service.
  • Event Management: Assist with the planning and execution of events, including logistics, catering, and venue arrangements.
  • Internal Communication: Manage internal communication, including email, phone, and in-person interactions.
  • Office Management: Oversee the day-to-day operation of the office, including managing office supplies, equipment, and facilities.

Requirements:

  • Strong Organizational and Communication Skills: Possess excellent organizational and communication skills, with the ability to work independently and as part of a team.
  • Proactive Approach: Demonstrate a proactive approach to work, with a positive and friendly attitude.
  • Interest in the Property Sector: Show interest in learning more about the property sector and the company's business.

Benefits:

  • Core Hours: Work core hours of 9am-5pm, with flexibility to work outside of core hours as needed.
  • Holiday Entitlement: Enjoy 25 days of holiday per year, plus one day of work-from-home per week.
  • Pension Contribution: Receive a pension contribution from the company.
  • Discretionary Bonus: Be eligible for a discretionary bonus.

About Joss Search & Selection Ltd:

Joss Search & Selection Ltd is a leading recruitment agency, passionate about supporting and promoting equality, diversity, and inclusion. We are committed to building an inclusive culture, respecting individual differences, and bringing our community together.