Systems Coordinator

3 weeks ago


Leatherhead, United Kingdom KBR Full time

Title:

Systems Coordinator

Location - Onsite Bridgewater site 2-3 days per week

Duration - 6 months

Accountabilities

These are shown in three groups; those that are (i) general to the role, and those that are specifically for the two material management solutions in place on HPC, being the (ii) Interim Expediting Tool and the (iii) Supplier Portal.

General

Embrace the role as "Data Advocate"

Analyze generated data on an ongoing basis, identifying trends and making proposals to the business relating to this

Work with Level 4 Single Planning Environment (L4SPE) team in developing suitable Material Management (MM) governance reports to protect the Project from missing data/forecasts/material gaps, including PowerBI dashboards

Maintain the established data quality target and monitor this within toolset & dataset in use

Proactive troubleshooting of system issues with Project team.

Escalation to Line Manager & Project team of any actual or potential problems within the systems and procedures which would adversely affect planned delivery of critical equipment

To conform with existing HPC procedures, compliance & ethics relating to the phase of work

Interim Expediting Tool (IET)

Provide a focal point for the MEH Programmes adoption of the IET system, including user accounts, implementation, performance, guidance, training, and data reporting

Provide a focal point for the MEH Programmes adoption of the IET system, including user accounts, implementation, performance, guidance, training, and data reporting

Develop existing training material where required (to include any new features/changes)

Ensure familiarity with IET reporting and Power Bi reporting suite and develop reporting capability to meet project needs.

Support the MEH Programme Stakeholder Group when queries arise with IET data

Support the Project Controls and L4SPEwhere there is an interface or other specific requirements from IET

Supplier Portal

Train to become a Supplier Portal (Manhattan) super user & champion

Provide an MEH programme level focal point for Supplier Portal, including supplier onboarding, implementation development, performance, training, and data reporting

Support other workstreams such as Material Delivery to Site (MTS) in the wider MM implementation

Support the ongoing enhancement of existing training (to include any new features/changes)

Support the MEH Programme stakeholder group when queries arise Supplier Portal data

Support the Project Controls, L4SPE, Asset Suite and Data Factory teams where there is an interface or other specific requirements from Supplier Portal

Ensure Supplier onboarding to Supplier Portal is managed in a sequence and priority aligned with the MEH Programme’s needs

Provide oversight, guidance, and input into the Supplier Portal supplier onboarding activity (business as usual plan)

Monitor data set in tool from month to month and support any queries that may arise in end of month reporting

Support the wider project stakeholder group when queries arise Supplier Portal data

Support the Project Controls, L4SPE, Asset Suite and Data Factory teams where there is an interface or other specific requirements from Supplier Portal

Represent function at various Steerco meetings for related workstreams

Ensure Supplier onboarding to Supplier Portal is managed in a sequence and priority aligned with the Project’s needs

Provide oversight, guidance, and input into the Supplier Portal supplier onboarding activity (business as usual plan)

Monitor data set in tool from month to month and support any queries that may arise in end of month reporting

Deliverables / Expected Output

Proactive follow up of any IET / Supplier Portal Issue or opportunity as requested by MEH or Line Manager

Publishing of numerous system generated reports across project, at an agreed frequency/distribution.

These will include:

Material availability

Material shortage

System use / governance

Monthly report for area

Anything requested ad hoc to support various supply chain issues

Knowledge, Skills, Qualifications & Experience

Some experience and background in Supply Chain systems.

Requirement of large infrastructure projects

Demonstrable track record of collaborative working within successful project teams

Preferable College/University education degree, or suitable experience

Key Competencies

To work and perform under pressure

Skilled at interfacing and operating in a large corporate environment

Excellent communication skills and ability to clearly and concisely get their point across

Integrity - honourable, trustworthy, fair, and honest - respecting confidentiality

Impact - able to get results and make things happen with the ability to influence at a senior level internally and externally

To be able to work decisively (within their remit) and effectively without continual intervention from supervisor

Promote a collaborative working environment with internal customers and stakeholders

#LI-SF1


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