Systems Coordinator
2 weeks ago
Title:
Systems CoordinatorLocation - Onsite Bridgewater site 2-3 days per week
Duration - 6 months
Accountabilities
These are shown in three groups; those that are (i) general to the role, and those that are specifically for the two material management solutions in place on HPC, being the (ii) Interim Expediting Tool and the (iii) Supplier Portal.
General
Embrace the role as "Data Advocate"
Analyze generated data on an ongoing basis, identifying trends and making proposals to the business relating to this
Work with Level 4 Single Planning Environment (L4SPE) team in developing suitable Material Management (MM) governance reports to protect the Project from missing data/forecasts/material gaps, including PowerBI dashboards
Maintain the established data quality target and monitor this within toolset & dataset in use
Proactive troubleshooting of system issues with Project team.
Escalation to Line Manager & Project team of any actual or potential problems within the systems and procedures which would adversely affect planned delivery of critical equipment
To conform with existing HPC procedures, compliance & ethics relating to the phase of work
Interim Expediting Tool (IET)
Provide a focal point for the MEH Programmes adoption of the IET system, including user accounts, implementation, performance, guidance, training, and data reporting
Provide a focal point for the MEH Programmes adoption of the IET system, including user accounts, implementation, performance, guidance, training, and data reporting
Develop existing training material where required (to include any new features/changes)
Ensure familiarity with IET reporting and Power Bi reporting suite and develop reporting capability to meet project needs.
Support the MEH Programme Stakeholder Group when queries arise with IET data
Support the Project Controls and L4SPEwhere there is an interface or other specific requirements from IET
Supplier Portal
Train to become a Supplier Portal (Manhattan) super user & champion
Provide an MEH programme level focal point for Supplier Portal, including supplier onboarding, implementation development, performance, training, and data reporting
Support other workstreams such as Material Delivery to Site (MTS) in the wider MM implementation
Support the ongoing enhancement of existing training (to include any new features/changes)
Support the MEH Programme stakeholder group when queries arise Supplier Portal data
Support the Project Controls, L4SPE, Asset Suite and Data Factory teams where there is an interface or other specific requirements from Supplier Portal
Ensure Supplier onboarding to Supplier Portal is managed in a sequence and priority aligned with the MEH Programmeâs needs
Provide oversight, guidance, and input into the Supplier Portal supplier onboarding activity (business as usual plan)
Monitor data set in tool from month to month and support any queries that may arise in end of month reporting
Support the wider project stakeholder group when queries arise Supplier Portal data
Support the Project Controls, L4SPE, Asset Suite and Data Factory teams where there is an interface or other specific requirements from Supplier Portal
Represent function at various Steerco meetings for related workstreams
Ensure Supplier onboarding to Supplier Portal is managed in a sequence and priority aligned with the Projectâs needs
Provide oversight, guidance, and input into the Supplier Portal supplier onboarding activity (business as usual plan)
Monitor data set in tool from month to month and support any queries that may arise in end of month reporting
Deliverables / Expected Output
Proactive follow up of any IET / Supplier Portal Issue or opportunity as requested by MEH or Line Manager
Publishing of numerous system generated reports across project, at an agreed frequency/distribution.
These will include:
Material availability
Material shortage
System use / governance
Monthly report for area
Anything requested ad hoc to support various supply chain issues
Knowledge, Skills, Qualifications & Experience
Some experience and background in Supply Chain systems.
Requirement of large infrastructure projects
Demonstrable track record of collaborative working within successful project teams
Preferable College/University education degree, or suitable experience
Key Competencies
To work and perform under pressure
Skilled at interfacing and operating in a large corporate environment
Excellent communication skills and ability to clearly and concisely get their point across
Integrity - honourable, trustworthy, fair, and honest - respecting confidentiality
Impact - able to get results and make things happen with the ability to influence at a senior level internally and externally
To be able to work decisively (within their remit) and effectively without continual intervention from supervisor
Promote a collaborative working environment with internal customers and stakeholders
#LI-SF1
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