Corporate Services Coordinator.

5 months ago

London, United Kingdom Millennium Management Full time
Corporate Services Coordinator

The Corporate Services Coordinator plays a crucial role in ensuring the smooth coordination of corporate services across MLP London offices. This position entails overseeing reception, facilities, office management, and health & safety to create an efficient and comfortable working environment for all employees and visitors.

Reports to : Head of Corporate Services UK
Position Type : Full-time
Location : Mayfair, with occasional flexibility to attend other premises
Working Hours : 8:00am to 5:00pm

Principal Responsibilities:

Team Coordination : Administer and coordinate a team (currently 7) in the London offices, providing strong people management skills and mentorship. Process Improvements : Collaborate with the facilities team to identify opportunities for process improvements and cost-saving initiatives. Health & Safety, Maintenance, and Sustainability : Take charge of maintaining and reporting on corporate sustainability initiatives. Day to day activities : Mentor and guide directs through, and participate in office mobilizations, moves and changes. Office Openings and Mobilisation : Assume responsibility for coordination of new office mobilisation and set-up, ensuring a smooth transition to new locations. High Standards Implementation : Aim to implement the highest level of corporate services standards across the portfolio, ensuring excellence in all corporate services provided. Confidentiality and Security : Ensure the confidentiality and security of all corporate information and data. Support : Undertake other related projects and duties as assigned.

Qualifications:

Specific certifications or licenses related to facilities management, office management, and/or corporate services. Proven 8-10 years of experience in office management, facilities, and front-of-house (FOH) roles.

Requirements:

Demonstrated experience in corporate services and office management, including front-of-house (FOH) and facilities. Strong knowledge of building and FOH systems. Excellent problem-solving skills, with the ability to identify and efficiently resolve facility-related issues. Detail-oriented and organized, with the ability to prioritize tasks and manage time effectively. Strong communication skills, both verbal and written, to interact with internal teams, external vendors, and contractors. Ability to work independently as well as collaboratively within a team environment. Proficiency in using computer software and systems related to office and facilities management. Demonstrated commitment to safety protocols and regulations. Ability to collaborate with various business functions and build strong relationships. Adaptable to working independently or as part of a team. Skilled in multitasking within diverse programs and scenarios. Enjoys the diversity of the multifaceted facilities and corporate services field.

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