Office Manager

1 day ago

Bromley, United Kingdom Excelcare Holdings Full time

Job Title: Office Manager - Construction Company

Location: Bromley/ Hither Green

Job Summary: We are seeking a detail-oriented and organised Office Manager to join our construction company's administrative team. The ideal candidate will be responsible for managing various administrative tasks including cross-referencing supplier invoices, utilising the DPO system, managing quotes for materials, coordinating with utility suppliers, and assisting with general office duties as assigned. This role is essential in ensuring the smooth operation of our construction projects and maintaining efficient communication with suppliers and team members.

Key Responsibilities:

Supplier Invoice Cross-Referencing:

  • Review and cross-reference monthly invoices from all suppliers, ensuring it aligns with the DPO (Digital Purchase Order) system.
  • Ensure accuracy of invoices, quantities, and prices.
  • Resolve any discrepancies or issues with suppliers promptly.
  • Input all this correct data onto Barclays.Net with the relevant supplier details, which then the Line Manager will check and process for payment.

Labour Invoice Management:

  • Assist with processing and verification of labour invoices.
  • Review labour invoices for accuracy, including hours worked, rates, and any additional expenses, ensuring it aligns with the DPO (Digital Purchase Order) system.
  • Ensure that labour invoices are submitted in a timely manner by contractors and subcontractors.
  • Coordinate with the finance department to ensure prompt payment of labour invoices.
  • Maintain organised records of all labour-related financial transactions and invoices.
  • Address any discrepancies or issues related to labour invoices.
  • Management Team will authorise all correct labour invoices, to then be inputted onto Barclays.Net with the relevant account details, which then the Line Manager will check and process for payment.

Invoice Documentation and Record-Keeping:

  • Organise and categorise all incoming supplier invoices and labour invoices.
  • Create and maintain folders or digital files for easy storage and retrieval of invoices and ensure they are systematically saved.
  • Collaborate with the accounting department to send all invoices for record-keeping and financial reconciliation purposes.
  • Ensure that any fines raised within the team, whether Management or Contractors, are logged accordingly and consistently up to date.

DPO System Management:

  • Utilise the company's DPO (Digital Purchase Order) system to process and track procurement requests.

Microsoft Teams Updates:

  • Ensure that information shared on Microsoft Teams is accurately recorded to the appropriate folders and files.

Utility Supplier Management:

  • Act as the point of contact for utility suppliers related to our construction properties.
  • Monitor utility bills and ensure timely payments.
  • Coordinate utility connections and disconnections for construction sites.

Council Tax Exemption Management:

  • Act as the point of contact for managing Council Tax exemption requests related to construction properties.
  • Ensure timely submission of Council Tax exemption applications and supporting documentation.
  • Liaise with local authorities or relevant agencies to facilitate the exemption process.
  • Maintain records of Council Tax exemption status for each construction property.
  • Monitor and update Council Tax exemption status as construction projects progress or properties change ownership.
  • Collaborate with the accounting department to account for any Council Tax exemptions in financial records.

Building Control, HSE, and Party Walls Compliance:

  • Take responsibility for compliance with Building Control regulations, HSE guidelines, and Party Wall requirements for construction projects.
  • Complete and submit all required forms and documents to relevant authorities, such as Building Control departments and the Health and Safety Executive (HSE), in a timely manner.
  • Ensure that all necessary permits, licenses, and approvals are obtained before the commencement of construction activities.
  • Maintain accurate records of submitted forms, permits, and correspondence with regulatory authorities.

Project/Platform Management and Support:

  • Use Asana to track project tasks and deadlines.
  • Assist in scheduling all level of priority tasks.
  • Ensuring adherence to policies and procedures, verifying compliance within the team.
  • Creating weekly reports for Senior Office Manager regarding BambooHR and all employees utilising. This must include a breakdown of each employee and their overall hours.

General Administrative Tasks:

  • Assist with general office tasks such as filing, data entry, answering phones, and managing office supplies.
  • Handle incoming and outgoing correspondence, emails, and calls.
  • Provide administrative support to various departments as needed.

Qualities:

  • Proven experience in administrative roles, preferably in the construction or related industry.
  • Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with project management tools like Asana or similar software.
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritise tasks effectively.
  • Knowledge of procurement processes and supplier management is a plus.

Education and Experience:

  • Previous experience in construction administration or a related field is highly desirable.

Benefits of joining us include:

  • 28 days Annual Leave (Including bank Holidays)
  • Working with a well-established, driven and motivated company
  • Contributory Pension Scheme
  • Discretionary Company Bonus Scheme
  • Annual Salary Review

Claud Investments Ltd is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage candidates from all backgrounds to apply.

  • Office Manager

    2 weeks ago

    Bromley, United Kingdom Jobfinders Full time

    Office Manager Bromley £27000+bonus Immediate Start Our client, a leader in their field, is looking to hire an Office Manager to join their warm, friendly, progressive team within their head office based in Bromley, Kent. The main purpose of the role is to oversee the day-to-day running of HQ and their satellite office in London Victoria, ensuring that the...

  • Scheduling Administrator

    2 weeks ago

    Bromley, United Kingdom Office Angels Full time

    Are you an organised and personable individual looking for an exciting opportunity in the heart of Bromley, London? Our client, a leading housing group, is currently seeking a Scheduling Administrator to join their dynamic team. With this role, you will be responsible for managing repairs and booking appointments, providing exceptional service to residents...

  • Retail Supervisor

    3 months ago

    Bromley, United Kingdom Office Shoes Full time

    Love Shoes? Want to work in a fast paced environment? Enjoy engaging with customers? Then Office has the career for you! Our OFFICE store teams are passionate, knowledgeable and energetic and we are always on the look out for new individuals to help us deliver a brilliant shopping experience for our customers. As a Supervisor for OFFICE, you will act as an...

  • Sales Assistant

    3 months ago

    Bromley, United Kingdom Office Shoes Full time

    Love Shoes? Want to work in a fast paced environment? Enjoy engaging with customers? Then Office has the career for you! Our OFFICE store teams are passionate, knowledgeable and energetic and we are always on the look out for new individuals to help us deliver a brilliant shopping experience for our customers. As a Sales Assistant for OFFICE you will act...

  • Administrator - Construction Industry, Keston, Temp to Perm

    2 weeks ago

    Bromley, United Kingdom Office Angels Full time

    Join our client, a leader in providing utilities and infrastructure sectors, as their new Administrator! As a key member of their team, you will play a crucial role in supporting their hire and service departments, ensuring smooth operations and exceptional customer service. With a positive and supportive work culture, this is an excellent opportunity to...

  • Appointment Coordination Specialist

    3 weeks ago

    Bromley, United Kingdom Office Angels Full time

    Are you a detail-oriented and friendly professional seeking a rewarding role in a vibrant environment? Our client, a prominent housing organization, is currently on the lookout for an Appointment Coordination Specialist to become a vital part of their enthusiastic team. In this position, you will take charge of managing repair requests and scheduling...

  • Agency Management Officer

    3 months ago

    Bromley, United Kingdom Bank of America Full time

    **Job Title: Agency Management Officer** **Corporate Title: Vice President** **Location: Bromley** **Company Overview**: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and...

  • Office Administrator

    3 months ago

    Bromley, United Kingdom RecoverAble Solutions Ltd Full time

    Office Administrator We are looking for an outgoing and adaptable individual to join our rapidly growing business, situated in the heart of Bromley. Our office is within a 5 minute walk of Bromley South station and we have an agreement with the local shopping centre for significantly reduced parking. The role will include the following: - Assisting with...

  • Finance Officer

    2 months ago

    Bromley, United Kingdom Clarus Education Full time

    **Finance Officer - Hospital School - ASAP Start** **Post**: Finance Officer **Location**: Bromley **Contract Type**: Long term **Contract Hours**: 8.30am - 4.30pm **Salary**: £85 - £100 per day (depending on experience) **Post Start Date**: ASAP We are looking for a dynamic and experienced Finance Officer to join our team at a Hospital School in...

  • Scheduling Administrator

    1 month ago

    Bromley, United Kingdom Office Angels Full time

    Are you an organised and personable individual looking for an exciting opportunity in the heart of Bromley, London? Our client, a leading housing group, is currently seeking a Scheduling Administrator to join their dynamic team. With this role, you will be responsible for managing repairs and booking appointments, providing exceptional service to residents...

  • Office Administrator

    3 months ago

    Bromley, United Kingdom Movement Group Full time

    **Introduction** Movement Group is a Technology Recruitment Consultancy based in Beckenham. We have a passion for helping businesses and people move forward with purpose. This drives us to provide top-quality services to our customers on a global scale. **Our values**:Quality, Innovation, Honesty, Teamwork & Diligence. **Office Administrator** Movement...

  • Office Administrator

    2 months ago

    Bromley, United Kingdom Movement Group Full time

    **Introduction** Movement Group is a Technology Recruitment Consultancy based in Beckenham. We have a passion for helping businesses and people move forward with purpose. This drives us to provide top-quality services to our customers on a global scale. **Our values**:Quality, Innovation, Honesty, Teamwork & Diligence. **Office Administrator** Movement...

  • Security Officer

    3 months ago

    Bromley, United Kingdom Mitie Full time

    **£12.01 per hour**: **40 hours a week** **Co Op Retail Store** **797 Farwig Lane, Bromley BR1 3RE** Mitie has a great opportunity for a Retail Security Officer to join the Total Security Management Team. Retail Security Officers must be available to cover various shift patterns as well as being flexible in their approach to working locations and...

  • Administrative Officer

    3 months ago

    Bromley, United Kingdom The Recruitment Group Full time

    **Job Title**: Administrative Officer **Location**: BR1 Bromley **Working Hours**: 8.30am to 17.00pm **Pay Rate**: £11.48 **The working pattern will be a mix of office and home working, although to begin with the role will be predominantly office based to allow for training.** **Responsibilities**: - The main purposes of the role are to assist the...

  • Housing Officer

    2 months ago

    Bromley, United Kingdom Ackerman Pierce Ltd Full time

    Housing Officer My client is Housing Officer My client is seeking an experienced Housing Officer to be able to successfully manage their own patch. The Housing Officer will be responsible for Anti-Social Behaviour (ASB) cases alongside tenancy matters. The client understands the pressures of the position and is keen to support all team members in a...

  • Housing Officer

    2 months ago

    Bromley, United Kingdom Ackerman Pierce Ltd Full time

    Housing Officer My client isHousing Officer My client is seeking an experienced Housing Officer to be able to successfully manage their own patch. The Housing Officer will be responsible for Anti-Social Behaviour (ASB) cases alongside tenancy matters. The client understands the pressures of the position and is keen to support all team members in a...

  • Office Administrator

    3 months ago

    Bromley, United Kingdom GPM London LTD Full time

    Amazing job opportunity within our Electrical company based in Bromley. Here at GPM London LTD we are offering the position of office administrator to join our busy team. This is a great opportunity for someone who is enthusiastic and is willing to succeed in a busy office environment. Responsibilities include; - Resourcing and allocating operatives to...

  • Housing Officer

    3 weeks ago

    Bromley, United Kingdom Ackerman Pierce Ltd Full time

    Housing Officer My client isHousing Officer My client is seeking an experienced Housing Officer to be able to successfully manage their own patch. The Housing Officer will be responsible for Anti-Social Behaviour (ASB) cases alongside tenancy matters. The client understands the pressures of the position and is keen to support all team members in a...

  • Office Administrator

    1 week ago

    Bromley, United Kingdom Bishop Justus Church of England School Part time

    Job Title: Office Administrator Grade: Aquinas 4 Full-time Salary: £24,323.00 p.a. - £26,144.00 p.a.Pro Rata Salary: £12,952.98 p.a. – 13,922.74 p.a.Hours: Part time – 21 hrs per week/41 weeks per yearAccountable to: Office Manager                Closing date for applications:              24th September...

  • Reprographics Officer

    5 days ago

    Bromley, United Kingdom Bishop Justus Church of England School Part time

    Job Title: Reprographics Officer Grade: Aquinas 2Full-time Salary: £22,389.00 p.a. - £23,533.00 p.a.Pro Rata Salary: £8,158.63 p.a. – £8,575.51 p.a.Hours: Part time – 15 hrs per week (3hrs per day/5 days a week) - 39 weeks per yearAccountable to: Office Manager                 Closing date for applications:...