Team Secretary

4 weeks ago

North Shields, United Kingdom Northumbria Healthcare NHS Foundation Trust Full time

Job summary

A vacancy has arisen for Maternity Cover Team Secretary to join the CAMHS Administration Team based at Albion Road Clinic, North Shields. Our multi-disciplinary team is here to help children and young people and their families within North Tyneside.

We are looking for a pro-active, enthusiastic and motivated individual to join our busy admin team working with Consultant Psychiatrists, Consultant Psychologists, ADHD clinicians and other clinicians within the department. Applications are invited from suitably qualified and experienced candidates to provide secretarial support to the CAMHS clinicians.

Main duties of the job

The successful candidate will provide a full range of secretarial support to the specialist teams. You must be able to use your own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills, typing and transcription of clinical and non-clinical documents, manage diaries, arrange meetings. You will be working within a large admin team, however the ability to work individually is also a requirement. We also require someone who has the ability to step-up when needed to cover admin management duties as required.

The Child and Adolescent Mental Health Service (CAMHS) offers mental health support to children and young people and their families within North Tyneside. We work from a community site based at Albion Road Clinic in North Shields. We are a multi-disciplinary team and deliver a service to young people up to the age of 18 years.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way Please read 'applicant guidance notes' before submitting your application.

Job description

Job responsibilities

Responsible to Admin Manager.

Provide comprehensive secretarial service to consultant(s) and their team.

Manage diaries, arrange/minute meetings, communication with GPs & patients.

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience).

Support effective utilisation of OP clinic capacity.

Support management of all patient journeys including target administration GP referrals, 18 week RTT, Typed communication to GPs.

Support Admin Manager with induction/training of new staff, sharing knowledge with colleagues.

Resource management ordering of supplies & equipment.

Allocates work to Band 2 staff.

Person Specification

Qualifications

Essential

RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

ECDL / advanced ECDL GCSE English Language grade C or above or equivalent qualification AMSPAR Diploma (or equivalent experience) Knowledge of Medical Terminology & procedures

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