Team Secretary

2 months ago

Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

Job summary

Typing daily, to maintain a 7 day turnaround and supporting the Senior Secretaries with other admins tasks as appropriate.

Supporting the Apprentice including training and mentoring.

Main duties of the job

Typing FT, Nurse, Registrar and Consultant letters to main Trust timelines. Ensuring tests are requested and all results are tracked via a spreadsheet to support senior secretary. Covering Seniors when required.

About us

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Job description

Job responsibilities

1. To provide high quality audiotyping and word processing facilities with, medical terminology,

as required by Medical Staff, ensuring that the work is completed in an efficient and timely

manner.

2. To obtain investigation results and exercise judgement to ensure that medical attention is

urgently drawn to abnormal results.

3. To ensure all information and messages received from patients, colleagues and Medical Staff

are communicated efficiently and correctly. This can be of a sensitive or complex nature.

4. To act up in the absence of the Senior Team Secretary, ensuring all duties are completed in

an effective and efficient manner to ensure an optimum service is always maintained.

5. To provide cross cover for the secretarial team during absences.

6. Respond positively and promptly to enquiries and problems received from patients, medical

staff, and other agencies, using initiative to take appropriate action in accordance with

departmental policies and procedures.

7. Be committed to continual self-development and training to meet the requirements and further development of the specialty.

8. Respond in a professional and sensitive manner when dealing with confidential issues to

patients, relatives, and other agencies.

9. To accurately create records and update patient related information onto the computerised

Patient Administration System.

10. Take responsibility for patient notes in the office pertaining to own work.

11. Assist with the training and induction of any new, or less experienced, secretarial/support staff.

12. Be familiar with and comply with all Trust and Departmental Policies and procedures.

13. Participate in appraisals to agree/revise Personal Development Plans.

14. To work closely with Health Records Staff and Team members to ensure the development of an

efficient Team to effectively support the Directorate/Department.

15. Attend and participate in regular staff meetings.

16. Compile and maintain an up-to-date secretarial job plan/cover folder for secretarial team.

17. To participate in team, professional and personal development activities and promote

commitment to continuous development and improvement.

Person Specification

Education

Essential

Qualifications A - C GCSE or equivalent Office experience Typing or Word processing - qualifications or experience

Desirable

Hospital Experience

  • Team Secretary

    4 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To provide a comprehensive secretarial support service to consultants, junior medical staff, specialist nurses and medical secretaries ensuring the highest level of confidentiality is maintained at all times To provide high quality audio-typing and word processing with medical terminology, as required by Medical and Nursing staff, ensuring that the work is...

  • Team Senior Secretary

    6 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    Are you an experienced Medical Secretary looking for your next career move? Do you enjoy being part of a team that is passionate about providing the best possible service to patients? Would you like to work for a Trust that is as committed to supporting you as it is to providing the highest standards of care? If so this is your opportunity to join our...

  • Team Senior Secretary

    5 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To work as part of a team taking a lead role in providing secretarial support for the consultants, junior medical staff within the team with particular responsibility for audio typing using a digital system. The post holder will be required to demonstrate a significant level of initiative in organising their workload and in making decisions and taking...

  • Team Secretary General Surgery

    5 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To provide a comprehensive secretarial support service to consultants, junior medical staff and medical secretaries, ensuring the highest level of confidentiality is maintained at all times. The post holder will be required to demonstrate a significant level of initiative in organising their workload and in making decisions and taking action in accordance...

  • Team Secretary General Surgery

    6 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To provide high quality audio-typing and word processing facilities with, medical terminology, as required by Medical Staff, ensuring that the work is completed in an efficient and timely manner. To obtain investigation results and exercise judgement to ensure that medical attention is urgently drawn to abnormal results. To ensure all information and...

  • Team Secretary

    4 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    An exciting opportunity has arisen to join our friendly team at The Royal Wolverhampton Trust as the COVID-19 Medicine Delivery Unit (CMDU) Team Secretary. The CMDU supports patients across the Black Country ICB providing clinical triage, assessment, prescribing and treatment for vulnerable COVID-19 Positive Patients. This post offers an outstanding...

  • Support Secretary

    5 months ago

    Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    To provide a comprehensive secretarial support service to consultants, junior medical staff and medical secretaries, ensuring the highest level of confidentiality is maintained at all times. The post holder will be required to demonstrate a significant level of initiative in organising their workload and in making decisions and taking action in accordance...

  • Medical Secretary

    2 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    Job SummaryWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will be responsible for providing high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Main ResponsibilitiesTo provide accurate and...

  • Medical Secretary

    5 months ago

    Wolverhampton, United Kingdom EJ Connect Limited Full time

    EJ Connect are a specialist Recruitment Agency, providing Permanent and Temporary staffing solutions to GP Surgeries for all Non-Clinical roles. Our Mission is to connect great organisations with even greater people. **Medical Secretary** - **Wolverhampton**: - **Full Time - 37.5hrs**: - **Monday - Friday**: - **Hours - 9am - 5pm**: - **Permanent**: -...

  • Medical Secretary

    3 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will be responsible for providing high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate...

  • Medical Secretary

    3 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will be responsible for providing high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate...

  • Medical Secretary

    1 week ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    Job SummaryWe are seeking a highly skilled Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will be responsible for providing high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Main Duties of the JobKey responsibilities...

  • Medical Secretary

    1 week ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    Job SummaryWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will be responsible for providing high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Main ResponsibilitiesTo provide accurate and...

  • Medical Secretary

    1 month ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will provide high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate and timely typing and...

  • Medical Secretary

    4 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will provide high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate and timely typing and...

  • Medical Secretary

    4 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will provide high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate and timely typing and...

  • Medical Secretary

    1 month ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will provide high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate and timely typing and...

  • Medical Secretary

    2 months ago

    Wolverhampton, Wolverhampton, United Kingdom The Royal Wolverhampton NHS Trust Full time

    About the RoleWe are seeking a highly skilled and organized Medical Secretary to join our team at The Royal Wolverhampton NHS Trust. As a Medical Secretary, you will be responsible for providing high-quality administrative support to our medical staff, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesTo provide accurate...

  • Legal Secretary

    3 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom Pertemps Bond Full time

    Job Title: Legal SecretaryPertemps Bond is seeking a highly skilled Legal Secretary to join our team on a temporary to permanent basis. As a Legal Secretary, you will be responsible for providing administrative support to our legal team, ensuring the smooth operation of our conveyancing department.Key Responsibilities:Receiving and scanning post onto our...

  • Legal Secretary

    3 weeks ago

    Wolverhampton, Wolverhampton, United Kingdom Pertemps Bond Full time

    Job Title: Legal SecretaryPertemps Bond is seeking a highly skilled Legal Secretary to join our team on a temporary to permanent basis. As a Legal Secretary, you will be responsible for providing administrative support to our legal team, ensuring the smooth operation of our conveyancing department.Key Responsibilities:Receiving and scanning post onto our...