Regional Secretary

4 weeks ago

Cardiff, United Kingdom Public Health Wales Full time

Job summary

Cervical Screening Wales is responsible for the NHS cervical screening programme in Wales, and aims to reduce the incidence of, and morbidity and mortality from, invasive cervical cancer.

An exciting opportunity has arisen for a motivated and enthusiastic person to join our team as a Regional Secretary based at 18 Cathedral Road, Cardiff.

Main duties of the job

The post holder will deliver a secretarial/administration service for the South East Regional screening department this will include supporting the Programme Manager, Lead Nurse Specialist and Deputy Lead Nurse Specialist, the wider Regional team within screening, and other staff groups as necessary. You will provide support in all areas of secretarial, administrative and organisational processes. Additionally, the post holder will provide a remote cross cover agreement with secretaries in other Regions throughout Wales providing cover when required.

The candidate must be able to follow policies and procedures, and understand the importance of data protection act and confidentiality.

This is a permanent full time position ( hours/week), flexi time policy is operated within the team though service delivery must be priority with office cover required Monday to Friday 09:00 - 17:00.

If you are highly motivated, professional with a strong demonstrable background in data entry and administrative procedures, then we are keen to hear from you.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visit

For guidance on the application process, please visit

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person Specification

Qualifications

Essential

Good general standard of education including 5 GCSEs must include English and Maths) NVQ Level 3 Business Administration / or or equivalent qualification or demonstrable experience of working at that level experience.

Desirable

ECDL or equivalent IT qualification RSA Stage III typing or word processing (or equivalent)

Experience

Essential

Demonstrable experience of arranging and taking minutes as required at meetings, note taking/audio typing and full range of secretarial duties. Ability to communicate well at all levels with excellent verbal and written communication skills. Excellent organisational skills with demonstrable ability to prioritise work of own and others to deliver deadlines Observe discretion and confidentiality and deal with people and information using appropriate levels of confidentiality. Experience of working within guidelines and local policies.

Desirable

Experience of working in a health service environment Experience of supporting a senior management team

Skills

Essential

Ability to communicate well at all levels with excellent verbal and written communication skills. Observe discretion and confidentiality and deal with people and information using appropriate levels of confidentiality. Strong IT skills Good typing speed and accuracy Excellent organisational skills with demonstrable ability to prioritise work of own and others to deliver deadlines Experience in diary management. Ability to manage multiple activities with consideration of deadlines. Ability to work without supervision to achieve the objectives of the post. Ability to use initiative and work autonomously, with accountability for work undertaken.

Desirable

Welsh speaker

Knowledge

Essential

Competent to a high level with Microsoft Office (Word, Outlook, Teams, Excel & PowerPoint) A good range of knowledge across a variety of secretarial and administration functions Knowledge or previous experience of data bases and other computer systems

Desirable

Knowledge of Screening Programmes Knowledge of relevant medical terminology

Personal Attributes

Essential

Ability to work well under pressure and maintain concentration whilst dealing with constant interruption. Works well as a team member. Ability to take direction from senior staff members. Ability to deal with people and information with appropriate levels of confidentiality. Ability to work without supervision to achieve the objectives of the post

Other

Essential

Ability to travel to other locations to meet the demands of the service

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