Transformation Programme Manager

3 months ago

Worcester, United Kingdom Worcestershire Acute Hospitals NHS Trust Full time

Job summary

Are you a forward thinking , creative and resilient Programme Manager used to working in complex, fast paced environments. This is an exciting opportunity to lead on key programmes within our Transformation Team. We are looking for an experienced and enthusiastic Programme Manager who can work flexibly both on site across Worcestershire, and remotely as the work requires.

The ideal candidate will have proven experience of successfully managing and delivering complex projects and programmes in a multi-disciplinary environment. They will have experience in leading successful change initiatives and have a passion for developing innovative solutions to support our Trust strategic ambitions. They will also be able to demonstrate managing the full end-to-end programme lifecycle and be experienced in interacting with Senior Leaders and Clinicians within an organisation.

This is a 12-month fixed term role and you will be joining an established, dynamic and supportive PMO team.

If you think this is you, we look forward to hearing from you.

Main duties of the job

Main duties of the job

General Duties

Planning and organisational skills

Develop and maintain the programme initiation documentation and associated plans, identifying and defining business objectives which are specific, measurable, achievable, realistic and timely SMART

Develop and maintain all formal programme documentation throughout the programme lifecycle to include initiation documentation, programme schedules with defined and agreed tolerances, risk register, issues log, and agreed communications and reporting strategies as required.

Lead the delivery of programme plans, allocating tasks as appropriate, identifying risks, issues, and dependencies, considering best practice and current options, actively seeking feedback, and ultimately making decisions in the best interest of the Trust.

Take responsibility for the production and submission Trust, system and national of all project progress documentation for the programme.

Identify and manage risks and issues, devising strategies for mitigation where possible, and escalating through agreed routes as appropriate

Organise and manage regular team meetings to monitor progress and resources, maintaining a regularly updated actions log, and ensuring robust systems of communication are in place amongst the project team, such that opportunities to influence are clearly signposted to all team members

Please see Job Description for full details.

About us

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

Best services for local people Best experience of care and best outcomes for our patients Best use of resources Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Job description

Job responsibilities

Please see information about the job description on the PDF file which is attached onto this job advertisement.

As part of the Trust's aim to improve diversity across theTrust, positive action is being taken and all applications for this post fromBAME, Disabled and LGBT+ candidates can request to be considered under anexpanded Guaranteed Interview Scheme if they meet the minimum criteria asspecified in the person specification for this role.

Applicants will be prompted in the application form todeclare if they wish to be considered under this expanded Guaranteed InterviewScheme, and their response would be visible to the Shortlisting Panel.

If you have any queries about expanded Guaranteed InterviewScheme, please contact Rob Saunders (HR Manager - Recruitment) in confidencevia email

Person Specification

Skills/Knowledge

Essential

-Understanding of NHS Acute Trusts and the local, national and regional landscapes in which they operate. -Knowledge of project management tools and techniques. -Knowledge of the project lifecycle and standard project deliverables. -Excellent analytical skills with attention to detail. -Demonstrable analytical, numeric and critical reasoning skills and capable of effective problem solving. -Able to make sense of conflicting priorities and reach effective and efficient solutions. -Experience of working with and influencing senior management and clinicians/technical or other professional staff. - Ability to present information logically and concisely both verbally and in writing, including the ability to write reports and policies/procedures with clarity to ensure that complex messages are put across effectively. -Able to effectively facilitate and chair meetings. -Good influencing and negotiating skills. -Excellent communication skills. -Able to demonstrate and maintain a professional and diplomatic approach with competing priorities and tight deadlines. -Excellent organisational skills. - Ability to draw information from a range of sources in order to make a contribution to service development. -Ability to effectively prioritise and execute tasks in a high pressured environment. -Identifies difficulties as challenges and works with others to identify solutions. -Conflict resolution skills. - Excellent knowledge of MS Office suite including Word/Excel/PowerPoint/ Outlook. -High level of computer-literacy including: creation and use of spreadsheets, databases, charts reports and data analysis in formats that will enable informed decision making, working to a high degree of accuracy.

Desirable

-Experience of working within NHS regulatory frameworks - Extensive experience of managing large and complex teams / budgets -Experience, management and facilitation of user engagement meetings -Experience of large NHS transformation programmes -Knowledge of gateway reviews -Knowledge of NHS finances -Knowledge of NHS regulators and commissioners -Evidence of change management, stakeholder engagement risk management skills -Demonstrable knowledge of MS Project

Personal Qualities

Essential

-Ability to manage significant workload and tight deadlines. - A flexible approach. - Ability to listen to, question and challenge ideas when appropriate. -Holder of a current driving licence. -Travel around the County will be required. -The candidate must have access to a vehicle for this. -Ability to work across Worcestershire and travel to on site meetings, often with short notice. -Excellent problem solving skills. -Experience of user involvement meetings management and facilitation. -Communicate with Executive and Board Level personnel. - Communicate. sensitive/performance information to stakeholders. -Ability to represent department and role of programme & project management as a supporting mechanism for service development. -Excellent presentation skills including the ability to prepare and present concise and insightful reports to a broad range of audiences including delivering reports where performance data may not have been met. -Able to manage complex relationships. - Ability to lead meetings and discussions with teams both inside and outside the organisation and work cohesively as part of a multidisciplinary team. -Ability to work collaboratively and hold others to account for delivery of project actions and milestones. -Strong negotiation, facilitation and networking skills.

Desirable

-Presentation skills

Improving Diversity and Inclusive Recruitment

Essential

As part of the Trust's aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role. Here you can declare if you wish to be considered under this expanded Guaranteed Interview Scheme and this response would be visible to the Shortlisting Panel.

Experience

Essential

-Significant relevant project management experience and/or PMO management experience. - Substantial experience of facilitating and managing transformational change within and across organisations to deliver healthcare improvement, effectively working in teams at both project and programme management levels. -Previous relevant experience of working in the NHS, including in transformational programmes within acute outpatients and/or theatres Experience with project co- ordination and administration. - Experience at working both independently and in a team. -Experience of Information Governance guidelines Experience of managing staff.

Desirable

-Leadership and management experience. -Experience of working with clinicians

Qualifications

Essential

-Educated to degree level or significant experience as a project manager in the NHS at Band 7 or above -Post Graduate qualification in a relevant subject or equivalent level of experience. -Project management qualification P3MO/MSP/APM/Prince2. -Evidence of continuing professional development

Desirable

-Management of Risk

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