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Practice Placement Facilitator

3 months ago

Chesterfield, United Kingdom Derbyshire Healthcare NHS Foundation Trust Full time

Team Administrator (Older People)

NHS AfC: Band 3

Main areaMental HealthGradeNHS AfC: Band 3ContractPermanentHoursFull time - hours per week (Monday-Friday)Job ref-OPC-3- SiteBluebell Ward, Walton HospitalTownChesterfieldSalary£, - £, per annum, pro rataSalary periodYearlyClosing//4 :

Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.

We are passionate about making equality, diversity and inclusion part of our DNA. We take pride in our “People First Culture” which creates a workplace where everyone feels a genuine sense of belonging, difference is celebrated, and people are comfortable to bring their whole selves to work. We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.

Job overview

An opportunity has arisen for an experienced Administrator to join the team on Bluebell Ward.

The successful candidate will be expected to provide a comprehensive secretarial service to the designated team, including typing/word processing of letters, memos, minutes, reports and other routine correspondence.

The post holder will:

Provide, maintain and develop a high quality, administrative / secretarial support reflecting the professionalism of the Acute inpatient team.  Provide a comprehensive secretarial service to the Team including typing/word processing of letters, memos, minutes, reports and other routine correspondence. Work on their own initiative, as well as part of the wider Administrative Team and demonstrate a willingness to help others and be a key member of the team with responsibility for allocated tasks. 

Main duties of the job

Prioritise urgent calls and signposting appropriately to the relevant staff, which may include clinical leads, clinicians, professionals and hospital staff. Organise patients ward rounds and invite family, carers and professionals. Take minutes for meetings and ensure these are typed in a timely manner. Scan patient correspondence onto the EPR and any ward related documents.  Complete filing and update ward paperwork. Report any maintenance requests and follow up on these requests. Complete the ordering for the ward including staff uniforms.

Working for our organisation

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

The Dementia Rapid Response Team is a well respected and award winning team that works across traditional healthcare boundaries to ensure that our service users receive the best care possible during their episdoe of care.

The team are made up of Lead nurses, registered nurses, speciaist support workers, Occupational therapist, a Physiotherapist and Consultant Psychiatrist.

Benefits include:

Commitment to flexible working where this is possible days annual leave/year plus bank holidays, increasing to days after 5 years & days after years’ service  Yearly appraisal and commitment to ongoing training Generous NHS pension scheme Good maternity, paternity and adoption benefits Health service discounts and online benefits Incremental pay progression Free confidential employee assistance programme /7 Access to our LGBT+ network, BAME Network and Christian Network Health and wellbeing opportunities Structured learning and development opportunities

Detailed job description and main responsibilities

Please review the Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Provide a comprehensive secretarial service to the designated Team including typing/word processing of letters, memos, minutes, reports and other routine correspondence. Produce documents, charts, tables etc., by use of Microsoft IT Packages, Word, Excel, and disseminate information via email. Ensure the maintenance of accurate and efficient filing systems, including both paper and computerised systems ensuring strict confidentiality of client identifiable information. Taking of minutes in a range of professional multi-disciplinary meetings as requested by Team Members. Prioritise and undertake general clerical tasks, including photocopying, filing, processing of mail etc. Receive and make telephone calls on behalf of the clinicians, taking messages and dealing with enquiries appropriately and ensuring accurate and timely communication of messages. Ensure timely collection and production of statistical data relating to the service as directed, compiling reports where necessary for management information and forwarding relevant information to other Trust Departments as necessary. Undertake any other appropriate duties as may be delegated from time to time by Team Manager or Team members. Maintain a professional and confidential approach to work at all times To be familiar with and comply with relevant Trust Operational, Personnel and Health and Safety procedures.

Person specification

Qualifications and Training

Essential criteria

GCSE English Language Grade C or higher or equivalent qualification RSA III Typewriting/Word Processing or equivalent or demonstrable skills Proficient in Word, Access, Excel, PowerPoint and Publisher

Skills, Knowledge and Experience

Essential criteria

Excellent communication skills and ability to convey information

Desirable criteria

Knowledge of managing electronic diaries Recent and relevant administration experience

Further details / informal visits contact

NameMrs Nicola OwenJob titleWard ManagerEmail number

If you have problems applying, contact

Address Recruitment Team
Derbyshire Healthcare NHS Foundation Trust
1st Floor Kingsway House (Entrance D)
Kingsway
Derby
DE 3LZ
Telephone / , option 1, option 1 (please note, my normal working days are Wed, Thu, Fri)