Office Assistant

3 weeks ago

London, United Kingdom Billion Dollar Boy Full time

Job Overview 

We have just moved to a larger office due to the significant growth. Our new collaborative and vibrant workspace needs a passionate and proactive Office Assistant to work with our Office Manager & People Coordinator to help ensure we provide a place where everyone wants to work.

We are initially looking to bring someone on a 2 months contract with a view to potentially stay longer.

We are looking for someone who is interested in the Content Creator industry and has a genuine interest in Social Media. This role is an entry level role.

Responsibilities 

Office Management:

Warmly greet guests and clients, making them feel welcome.

Notify team members promptly of visitor arrivals.

Manage incoming reception calls with a friendly and professional demeanour.

Sort and distribute office mail efficiently.

Maintain a clean and organised office space.

Coordinate with maintenance and service providers as required.

Provide regular reports on office usage.

Encourage and support workspace tidiness.

Manage meeting rooms, ensuring proper booking and utilisation.

Ensure meeting rooms are kept clean and organised

Office Resources:

Keep office stocked with snacks and drinks

Regularly replenish stationary and other office supplies (sanitary and personal hygiene products)

Order lunch for meetings as necessary.

Helping to set up our space for all staff meetings or events

Team Support:

Assist in organising staff birthday celebrations and gifting.

Provide ad hoc support for gifting to influencers.

Handle staff and client gifts/cards, especially during festive seasons.

Assist with organising team events such as Christmas & Summer Parties

Actively participate in organising agency parties and events.

Assist with hotel and travel bookings.

Club Management:

Greet and check-in creators at our club.

Serve as the primary point of contact for creators.

Monitor creator bookings and assist in organising club events


Skills and Attributes

Other tasks :

Demonstrate an active interest in social media and a passion for helping to create the ultimate place to work

Have some experience in a similar role or be able to demonstrate that you have transferable skills

Ability to manage a cross-section of different stakeholders - Founders, department heads, visitors etc

Excellent communication and interpersonal skills (you’ll be interacting with people most of the time)

Ability to multitask and prioritise

Proactive approach and problem solver - and in get your hands dirty if needed

Google Suite experience would be great

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