Executive Assistant to Chief Transformation Officer

2 weeks ago

London, United Kingdom Office Angels Full time

A renowned and international children charity who believe in a world in which all children survive, have the chance to learn, and are protected. You will support the Chief Transformation Officer and Transformation Delivery and Information TechnologyDepartment'sdirectors to develop and provide a proactive and comprehensive administration, information and support service including providing structure and organisation to the wider Transformation Delivery and IT Teams. This will include diary management, travel support,internal and external meeting coordination and general administration.

JOB ROLE: Executive Assistant to the Chief Transformation Officer ~ remote

INDUSTRY: Charity

SALARY: 38k - 40k

LOCATION: West End / **remote**

JOB ROLE:

- Work closely with directors to anticipate their requirements in all matters related to their immediate and long term schedules. This will require a good knowledge of events and meetings and key personnel involved
- Plan/arrange all travel including ticketing, hotel accommodation, travel related documentation (including visas), foreign currencies and itineraries for all trips
- Draft/send responses where and when appropriate and propose solutions for responses
- Track and reconcile all expenses for the Directors and check all expenses submitted to Directors by team members to ensure expenses guidelines are being followed. Assist with checking the monthly transactions charged to the Transformation Delivery departmentbudget
- Pro-actively manage and organise a variety of meetings, and follow up on/monitor action points; includes preparing dial-ins and checking attendees in advance
- Manage the logistics, preparation and follow-up for all meetings as required. This includes internal meetings, meetings in external locations (sourcing venues and caterers and arranging dinners for large groups) as well as occasionally arranging meetingsin other country offices (liaising with admin staff in regions and attendees to coordinate travel and accommodation)
- Coordinate the performance management process for the Transformation Delivery Team to ensure the process is clear, communicated and completed in line with the required timelines. Provide additional support to the Transformation Delivery Directors to managethe process for their team including sending out the performance feedback requests, scheduling the review meetings and collating the feedback received in preparation for the reviews
- Work pro-actively to ensure the different sub-teams within the Transformation Delivery Team stay connected and aligned
- Lead on inducting new team members into the team, including new starter forms, arranging all induction meetings, organising computer equipment as necessary
- Keep informed of administrative internal good practice and advise directors of procedures as appropriate
- Support the Head of PMO and the Engagement and Information team to develop and deliver departmental engagement, learning and development plans based on findings from the employee survey and other feedback
- Plan, set-up and coordinate regular engagements
- Create associated communications materials including drafting of written materials on behalf of senior directors
- Create and maintain key resources to explain the team plan, objectives, organograms etc.
- Measure the success of engagement activities and track progress against plans, reporting back findings as well as suggesting and implementing improvements to the approach
- Lead the onboarding of new senior staff including both practical support as well as working with Line Managers to ensure inductions are effectively prepared and implemented.

ESSENTIAL SKILLS:

- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.

This opportunity is being advertised by the Office Angels West End team.

Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch,Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.

Our Retail team looks after Fashion and beauty roles nationally.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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