Executive Assistant to Chief Finance Officer

4 weeks ago

London, United Kingdom Central and North West London NHS Foundation Trust Full time

Job overview

An exciting opportunity has arisen to provide advanced, high level and quality executive support to the Chief Finance Officer and Chief People Officer.

This is a highly demanding role and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organisation. You will need to be a highly motivated, forward thinking individual with extremely strong organisational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of MS Outlook, Word, Excel and Powerpoint are essential.

The responsibilities are extremely varied and include high level diary management, meeting/event co-ordination, project support and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing the departmental boards ensuring clear forward plan, agenda and clear and precise minute taking.

This role would be perfect for an experienced, enthusiastic and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organised, confident and articulate.

This is an exciting, fast paced and busy environment. The CFO and CPO have extremely key roles within the organisation and the Executive Assistant is required to support them in every facet of their work.

Main duties of the job

The Executive Assistant provides a high-level administrative position which provides direct support to the CFO and CPO . The role works closely with both posts in order to help execute the organisation’s goals. The position supports the Executive Directors’ work with the Board of Directors and Executive Board teams, Divisional and Directorate teams and external organisations. The role is instrumental in assessing and implementing Executive systems of reporting and administration. The role requires an advanced understanding of the Executives’ portfolios and other complex areas commensurate with the roles of the CFO and CPO.

The role is responsible for overseeing and managing both Executive Directors’ meetings both internally and externally including the coordination of the forward planner, agendas, papers and taking accurate minutes. The Executive Assistant also monitors and supports junior admin staff within the directorates as required, especially when new in post, and deputises for other Executive Assistants to cover holiday, sickness etc. including for the Chief Executive's EA.

Working for our organisation

There’s a place for you at CNWL.

We’re passionate about delivering first-class patient-centred, safe and effective care, whether it is in a hospital setting, in a community clinic or in the patient’s own home. Patients are at the heart of everything we do.

Providing  top quality care depends on our ability to employ the best people. We’re always looking to  recruit outstanding people  who will go the extra mile to support our patients, colleagues, teams and the Trust. With every new employee we’re hoping to find our future leaders and we’ll support our staff by providing opportunities to develop your career.

With a  diverse culture and equally diverse  range of opportunities across mental health, community services, addictions, eating disorders, learning disabilities and more – whatever stage of your career you're at, there's always a place for you at CNWL.

Detailed job description and main responsibilities

Act as the first point of contact for the CFO and CPO, including managing/screening calls, emails, correspondence and visitors.

Take organisational responsibility of departmental Boards and committees.

High level diary management.

Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the Executive Directors and all their reports.

Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level.

For full details see the attached job description

Employer certification / accreditation badges

Documents to download

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