Emergency Planning Admin Assistant

1 month ago


Worthing, United Kingdom Southern Water Full time

Closing Date

2024-10-28

Job Title: Emergency Planning Admin Assistant

Location: Durrington

Contract Type: Perm

Hours: Part time - 20 hrs

Salary: Up to £13,713

Southern Water are looking for an enthusiastic and dedicated team player to join our Incident Governance Team at Durrington.

The main purpose of the role is to ensure that Incident Management Rotas are fully populated and operational.

Scope of the Role – The Resilience and Emergency Planning Admin Assistant will be responsible for creating, populating, and managing our Incident Management Rotas, as well as delivering general administrative duties for the Resilience and Emergency Planning Team.

Role Accountability:

 •Perform a variety of clerical duties, including the administration and management of Incident Management Standby Rotas, document processing, record keeping, maintenance of information and databases (including intranet and SharePoint based applications), preparing mailings, documents and reports.

•First point of contact for Southern Water colleagues in relation to Incident Management Rotas, dealing with queries, shift changes, onboarding process and arranging training.

•Support with the completion of regulatory reporting and routinely analyse and interpret data to compile into reports regarding Incident Management Rotas.

•Manage and maintain a shared email inbox, responding to queries, cascading emails to the team and managing the filing system for all emails.

•Support with the management of team document libraries and SharePoint sites.

•Collate information and data post incident to support with regulatory reporting.

.Experience/Capabilities;

•Experience in Administrative environments is desirable.

•Excellent oral and written communication skills, exchanging information and communicating in a clear and concise way.

•Ability to deliver by deadlines and manage own work, with excellent organisational and time management skills.

•Proficient in Microsoft Office and SharePoint.



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