Administration Assistant
3 weeks ago
Role Summary
You will be based in our PLYMOUTH office. You will need to travel to Exeter for training. To provide a good quality, professional administrative support service. To provide support to secretaries, Clinic prep and other area within the team. Specifically this post will work with colleagues across the Peninsula Clinical Genetics Service to ensure the provision of a professional, efficient, accurate and timely local service. Provide a point of contact for patients and relatives ensuring that a quality service is maintained to meet their needs, within agreed timescales.
About the Role
For more information on the Job Description and Responsibilities please click the link below.
More detail about the role
Outpatient management
To ensure all outpatient clinics are recorded on IPM. To ensure all outcomes are recorded in accordance with Trust processes and timescales. To ensure all paperwork/electronic notes are actioned, escalating any work or decision-making as required. To update IPM and Trakgene databases with information as required. To undertake photocopying and filing of letters/emails as requested by the team. To provide general administrative support to the wider team to enable an effective and efficient service to be maintained. To request notes via hospital system for upcoming clinics held in Plymouth. To manage incoming requests via email.Communication
To communicate with patients and colleagues in a courteous, professional and timely manner at all times. To deal with all day to day correspondence within the department – initiating appropriate responses in order to provide patients, staff and other parties with required information in a friendly and professional manner. To receive telephone calls and accept messages on behalf of members of the clinical team and take appropriate action where necessary. To manage email communication in a timely way. To liaise with appropriate personnel in the multidisciplinary team to gather and co-ordinate patient information so that it is accessible in a timely manner.Resource Management
To monitor and maintain use of supplies and ensure this is done efficiently and cost effectively in line with the needs of the service; informing the Exeter team as needed.Working Pattern: hours per week
Interview Date: To be confirmed
For further information please contact: Julie Millington, Medical Secretary Team Leader on / an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.
Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.
The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.
The Royal Devon University Healthcare NHS Foundation Trust was established in April 2, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.
About Us
Stretching across Northern, Eastern and Mid Devon, we have a workforce of over , staff, making us the largest employer in Devon. Our core services, which we provide to more than , people, cover more than 2, square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.
We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).
Our state-of-the-art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world-class care to our local communities.
Our values are at the heart of everything we do, click here to find out more
It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.
Benefits
Looking after you is important to us.
We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies.
If you are starting out in the NHS, you’ll start with days paid annual leave (plus bank holidays), rising to days plus bank holidays.
You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.
We will work together to maintain a culture that develops and supports you and your team.
This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.
Salary is not the only financial benefit
You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including:
National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work schemeThese are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.
-
Administration Assistant
6 months ago
Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time1. Administrator Assistant responsibilities Receives and acts on instructions from the Administration Team Leader Greets visitors, including couriers with equipment deliveries and collections to the department Answers telephone queries and acts on / directs as appropriate or on guidance of team leader Logs requests into the Medical Devices database and adds...
-
Administration Assistant
6 months ago
Plymouth, United Kingdom The Range Full timeWe are a Sunday Times Top Track 100 company and one of the UK 's fastest growing privately owned companies. The Range has grown enormously since its inception in 1989, and now has over 200 stores nationwide. People are at the heart of our retail concept, and we want to invest in our staff and make the future extraordinary. As a result of our expansion...
-
Administrative Assistant
1 day ago
Plymouth, Plymouth, United Kingdom Jones Recruitment ltd Full timeJob DescriptionWe are seeking an experienced Administrative Assistant to join our team at Jones Recruitment ltd.The ideal candidate will have excellent communication and organisational skills, with a strong attention to detail.Key responsibilities include:Providing administrative support to the teamAssisting with client correspondence and document...
-
Administrative Assistant
2 days ago
Plymouth, Plymouth, United Kingdom Jones Recruitment ltd Full time**Job Overview**Jones Recruitment Ltd is seeking a highly skilled and organized Administrative Assistant to join our team. As an integral part of our operations, you will be responsible for providing administrative support to our partners and ensuring the smooth running of the firm.**Salary:** The estimated salary for this role is £25,000 - £30,000 per...
-
Administrative Assistant Professional
4 weeks ago
Plymouth, Plymouth, United Kingdom Teaching vacancies Full timeWe are seeking a highly organized and detail-focused individual to fill the role of Administrative Assistant Professional. As an Administrative Assistant Professional, you will provide critical support to our team by managing schedules, coordinating events, and maintaining accurate records. This position requires exceptional communication and organizational...
-
Administration Support Assistant
2 days ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeWe are seeking a skilled and dedicated NVQ Apprentice to join our Royal Eye Infirmary team as an Administration Support Assistant.About the JobThis is an exciting opportunity to gain varied administration experience in a demanding yet stimulating environment. As an Administration Support Assistant, you will provide clerical and administrative support within...
-
Administrative Assistant
6 months ago
Plymouth, United Kingdom @PlymouthCare Full timeWe are looking for an experienced Administration/ Payroll Asssitant to join our Domiciliary Care Team in Plymouth. At least 1 years experience of rostering and working in a care background would be preferred. As an administration assistant you will support the Registered Manager with general office duties, including rostering of staff, payroll, production...
-
Administration Assistant
2 weeks ago
Plymouth, United Kingdom Blue Arroww Full timeAdministration Assistant needed!!If you're a hard-working, reliable person then we want to hear from you.* Salary: £13.30 per hour * Location: Portsmouth, PO1 2AL * Hours: Monday to Friday, 9am - 5pm * Till Feb 2025 Your duties will include many or all of the following: Dealing with and signposting queries via email and telephone, communicating with...
-
Rural Administrative Assistant
2 days ago
Plymouth, Plymouth, United Kingdom Austin Fraser Full timeRural Administrative Assistant**Job Description:**We are seeking a highly organized Rural Administrative Assistant to join our team at Austin Fraser. The successful candidate will be responsible for providing administrative support to the legal department, ensuring all tasks are completed accurately and efficiently.Salary Range: £23,000 - £26,000 per...
-
Legal Administrative Assistant
2 days ago
Plymouth, Plymouth, United Kingdom Jones Recruitment ltd Full timeLegal Secretary Job OpportunityWe are seeking a highly skilled Legal Secretary to join our team at Jones Recruitment ltd.The successful candidate will provide administrative support to our legal department, including audio typing, word processing, and general file administration.A key aspect of this role is dealing with clients by telephone and in person, as...
-
Paralegal Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom Office Angels Full timeJob Summary:We are looking for a skilled Administrative Paralegal to join our team at Office Angels. As a paralegal, you will work closely with our lawyers to provide administrative support, manage client relationships, and maintain accurate records.Key Tasks:Provide administrative assistance to lawyers, including document preparation, data entry, and email...
-
Administration Assistant
7 months ago
Plymouth, United Kingdom Express Diagnostics Full time**HOURS OF WORK: 08:00-16:00, 09:00-17:00 and 10:00-18:00 **on rotational basis. Monday - Friday (37.5hrs per week) **AIM OF THE ROLE**: To provide clerical and administrative support for the Remote ECG Services Department, in line with the Company’s quality procedures and Good Clinical Practice (GCP). **JOB PROFILE**: The role requires good...
-
Care Assistant
2 days ago
Plymouth, Plymouth, United Kingdom CV-Library Full timeDo you have excellent communication skills and a passion for delivering exceptional customer service? We are seeking a skilled Bank Administrator to join our care home team. In this role, you will provide administrative support to our managers, ensuring the smooth operation of our care home.Key ResponsibilitiesAnswering phone calls in a timely and...
-
Administration Assistant
6 months ago
Plymouth, United Kingdom Harbour Healthcare Full time**Care Home Administrator - 40 Hrs per week** Treetops Care Home - Park Road - Leek - ST13 8XP **Harbour Healthcare** **£12.00 Per Hour** Harbour Healthcare are recruiting for a Admin assistant. Harbour Healthcare set high standards for resident care, working for Harbour Healthcare will mean that you are joining a team that put residents care and...
-
Administrative Assistant
4 weeks ago
Plymouth, Plymouth, United Kingdom CV-Library Full timeAbout the Role: As an HR Administrator, you will play a vital role in supporting the school's administrative functions. If you have excellent organizational skills and a passion for providing exceptional customer service, we encourage you to apply.Main Responsibilities: Support the school's HR function, including payroll administrationProvide administrative...
-
Administrative Assistant
2 days ago
Plymouth, Plymouth, United Kingdom CV-Library Full timeCandidate sought for temporary 12-week contract as Administrative Assistant in Torquay. Key tasks include:Managing calendars, arranging meetings, travel, and events.Collaborating with clients and partners, updating documents, creating reports, and supporting projects.Monitoring helpdesk, logging issues, communicating with suppliers, and collecting customer...
-
Business Administration Assistant
2 months ago
Plymouth, Plymouth, United Kingdom beBee Professionals Full time £25,000 - £35,000We are seeking a highly skilled Administrator to join our team in the UK. As an Administrator, you will be responsible for providing administrative support to our team and ensuring the smooth operation of our office.Key Responsibilities:Prepare and edit documents, reports, and presentations.Coordinate meetings, appointments, and travel arrangements.Manage...
-
Senior Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom Proud to Care Devon Full timeSenior Administrative Assistant required for a rewarding role at Proud to Care Devon. As part of our team, you will provide crucial administrative support to our staff, ensuring seamless day-to-day operations.This is an excellent opportunity to develop your skills and experience in a dynamic and caring environment. We require a valid driver's license and DBS...
-
Administrative Assistant
2 days ago
Plymouth, Plymouth, United Kingdom Austin Fraser Full timeAustin Fraser is currently seeking an experienced Administrative Assistant - Finance Team to join our team. The successful candidate will be responsible for managing daily bookkeeping tasks, performing general administrative duties, and engaging with clients and stakeholders.Key Accountabilities:Manage daily bookkeeping tasks, including processing payments,...
-
Home Administrator Assistant
2 weeks ago
Plymouth, United Kingdom Amica Care Trust Full timeAre you passionate about helping others?Would you like to make a difference every single day?If the answers are YES, then we would love to hear from you!Amica Care Trust offers a range of friendly, welcoming and professional support services, including occasional day care, to assisted living providing the independence many of our resident's desire, through...