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Secretary - Huntingdon

3 months ago

Huntingdon, United Kingdom North West Anglia NHS Foundation Trust Full time

Job summary

Is the NHS important to you? Do you believe in its values? Would you like to be an integral part of a clinical team? Then this is the role you've been looking for.

Here in Rehabilitation Services we provide Physiotherapy, Occupational Therapy, Nutrition & Dietetics and Speech & Language Therapy to the Trust. We are looking for a new member of staff to join our friendly and dedicated team of secretaries. You will be linked to one of our specialist clinical teams providing valuable administrative support to the senior clinicians to enable them to maximise their time in patient care activities. The role is busy but rewarding knowing that you will make a difference to the patient experience. You need to be willing to do some cross site working and spend part of your day in the clinical environment.

Candidates should have excellent communication skills and be able to demonstrate good organisational and IT skills with proven experience of Word and Excel. The post holder will be expected to work both on their own initiative and within the busy team of Secretaries. Full training and support will be given on all aspects of the role with initial training completed at Peterborough City Hospital.

Main duties of the job

Contribute to the overall achievement of the secretarial team workload providing typing, administrative and clerical support to ensure an effective and efficient service in line with Standard Operating Procedures (SOPs) Take lead responsibility for the recruitment administrative process of all staff both internal promotions and external appointments. Take lead responsibility for work shadowing students. Forward plan for meetings, events and be proactive in ensuring deadlines are met. Support the line management of staff and deputise for the PA to the RSM and Secretarial Team Manager as required.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff); Membership of the NHS Pension Scheme: Flexible working opportunities; Enhanced hourly rates for unsociable hours night shifts, weekends, bank holidays; Opportunities for career development and training to help you progress in your role; Wellbeing support and activities to promote a healthy work environment; Access to our in-house physiotherapy service; On-site canteens offering subsidised meals; Subsidised staff parking (currently free); Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Job description

Job responsibilities

Please see attached detailed Job Description and Person Specification for more information regarding this role.

Person Specification

Qualifications

Essential

Good working knowledge of wide range of IT software including Microsoft Word, Excel, Outlook and Powerpoint, Publisher and Access RSA I or equivalent in typing with proven experience and good standard of computer literacy. Good standard of English language both written and verbal

Desirable

Audio typing NVQ 3 in Business & Administration Medical terminology

Experience

Essential

Minimum two years office experience Experience of working with multiple managers/departments

Desirable

NHS or Public Sector experience Experience of diary management

Knowledge

Essential

Ability to prioritise work under pressure Office procedures

Desirable

NHS 18 week validation process NHS HR processes and procedures

Skills

Essential

Organisational skills Excellent written and verbal communication skills Accurate and timely data input

Aptitudes

Essential

Able to run a number of urgent work tasks concurrently Ability to forward plan Methodical Meticulous

Desirable

Create documents from information provided flowcharts

Other requirements

Essential

Work as part of a team and independently Flexible approach to work and needs of Service Be prepared to work across sites as and when required.