Analyst, Executive Assistant to EMEA Regional Chief Auditor EMEA

6 months ago

London, United Kingdom MUFG Full time

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Key Responsibilities

Specifically, you will be accountable and responsible for taking appropriate action with respect to MUFG Internal Audit, EMEA (EIA), including:

Supporting the EMEA Chief Auditor in managing the day to day operations of the Internal Audit function. EMEA Chief Auditor's calendar management and arrange travel, meetings and conference calls. Working sensitively to ensure meetings prioritises EMEA Chief Auditor's objectives, including work/life balance and enhance EMEA Chief Auditor's overall time management. Maintaining email distribution lists for the EMEA Audit team Ensuring the EMEA Chief Auditor is fully prepared for meetings and conference calls including ensuring papers are printed and ordered in a timely fashion Working with the EMEA Chief Auditor to submit and document expenses in a timely fashion. Booking worldwide travel for the EMEA Chief Auditor, talking to other offices to prepare for business travel/meetings. Coordinating schedules for visitors Organising team meetings and events, including: regular meetings with EMEA Chief Auditor's directs, 1:1 with Directors, Skip level meetings, organising and preparing materials and logistics for Townhalls, assist with organising trainings, team offsites and the Audit Academy. Assisting the EMEA Chief Auditor in managing key stakeholder engagement including arranging 1:1s as directed Monitoring EMEA Chief Auditor's inbox on an on-going basis to assist in prioritising Working in partnership with Facilities to manage the office space and desk layout Working with the Business Manager to ensure preparatory meetings are in place ahead of various committees, ExCo/ Board and to schedule committees. Providing overall day-to-day administrative support for the wider leadership team as and when required and when capacity permits to ensure the effective running of the office. Responsibility as the Business Continuity Coordinator, partnering with Operational Resilience as required Partnering with Business Management team as required Covering in the absence of the Executive Assistants (EA’s) for other executives.

Technical Capability

You are responsible for:

Excellent communication and interpersonal skills Proven track record of building and maintaining internal relationships Experience working across different time zones. Maintaining a proactive, motivated, results driven mindset, with a strong sense of accountability over your area of ownership and the ability to operate with urgency and prioritise work accordingly.  Delivering strong problem solving and decision making skills; a structured, logical, creative and innovative approach to work; and the ability to demonstrate sound judgement. Managing large workloads to tight deadlines; maintaining excellent attention to detail and accuracy; delivered through a calm approach, with the ability to perform well in a pressurised environment. Ability to appropriately handle highly sensitive and confidential information Excellent Microsoft Office and numeric skills

Relationship with other functions and stakeholders

• Maintain and enhance good working relationships with stakeholders, across the region and globally to share best practices, provide support and develop effective local policies and procedures appropriate to the Company, and working in support of the One MUFG and overall Group strategy.

• Organise and help with relevant meetings, working groups and relevant committees to promote EIA especially on Strategic Transformation initiatives and achievements.

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.

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