Expenses Administrator

3 months ago

London, United Kingdom Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our . 

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project. 

Our values shape the way we consult and define the people we want to join us on our journey, they are:

Safety first - Going home safe and well

Client focus - Deliver on our promise

Integrity - Always do the right thing

Create opportunity - For our people to excel

The role will be to primarily support the business to ensure that employees' expense claims are audited effectively and in a timely manner for payment, and in accordance with the Mace expense policy. This will involve liaising with stakeholders to resolve queries and issues.

The role will be reporting to the expenses auditing lead.

You’ll be responsible for: 

Acting as a point of contact for employees to assist with issues regarding expense claims.

Providing Oracle maintenance support - liaising with the Oracle team to support expenses issues generally, enhancements, and changing business needs.

Providing ad-hoc reports as requested by finance/project managers and stakeholders.

Auditing employees’ expenses in Oracle in line with the Mace expense policy, and within the timeframes set in the expenses calendar.

Providing support and cover to expenses auditing lead with the generation of the payment run files for each business unit for accounts payable to facilitate 2 payment runs per month. Identify and manage errors arising from payment run files, which may involve liaising with employees, AP, finance and Oracle IT team.

Producing a half-yearly calendar detailing expenses deadlines and payment runs (in conjunction with AP), publishing the dates on InfoMace for employees’ reference.

Being familiar with expense policy to ensure auditing is carried out efficiently, and recommendations on policy updates gained from the auditing process.

Reviewing and updating regularly the expenses page on Infomace. 

Updating expenses FAQs based on regular queries from employees for distribution or publishing.

You’ll need to have:

You have a GCSE qualification which includes English and Maths subjects. 

You have a proven background in administration ideally in a similar environment. 

You are proficient in Microsoft suite/software and have excellent communication skills. Knowledge of Oracle is beneficial to this role.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation. 

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. 

#LI-Onsite

  • Project Expense Controller

    3 days ago

    London, Greater London, United Kingdom Turner & Townsend Group Full time

    Project Expense Control Specialist NeededWe are looking for a Project Expense Control Specialist to join our team in the Energy and Natural Resources sector. The successful candidate will have experience in contract administration, cost control, and project forecasting.Responsibilities include managing contracts, monitoring expenses, and providing accurate...

  • Travel and Expenses Associate

    6 months ago

    London, United Kingdom GSMA Full time

    As Travel and Expense Associate you are responsible for expense compliance reviews and payment runs, expense workshops and user guides, adhoc expense reporting, corporate card scheme, financial journal processing and management of the Travel intranet page. Department: _Finance & Compliance_ Team: _Travel & Expense Team_ Location: _London_ Position type:...

  • Expense Management Team Lead

    4 weeks ago

    London, Greater London, United Kingdom Marex Spectron Full time

    Marex Spectron is a pioneering company in the global financial services industry, offering innovative solutions to clients in the energy, commodities, and financial markets.About the RoleWe are looking for a highly skilled Expense Management Team Lead to oversee the efficient management of Suppliers of Market Data, Telecommunications, and IT recurring...

  • Financial Administrator

    4 weeks ago

    London, Greater London, United Kingdom Mace Full time

    Mace is a leading global consultancy and construction company. We are currently seeking a highly organized and detail-oriented Financial Administrator to join our team.The role will be responsible for ensuring that employees' expense claims are audited effectively and in a timely manner for payment, in accordance with the Mace expense policy.Key...

  • Expenses Assistant

    7 months ago

    London, United Kingdom Bridge of Hope Full time

    Administrative Assistant London 6 month contract £20.00ph PAYE If you are looking to take the next step in your career, are enthusiastic about the work you do and want to learn and progress within a global organisation this is the perfect role for you. My client is on the world's leading financial institutions united in their purpose to help make financial...

  • Administrator

    2 weeks ago

    London, United Kingdom Office Angels Full time

    Administrator Fixed Term Contract (6-12 months with a potential to go perm) St Katherine Docks - hybrid £28-32k Are you a highly organised and detail-oriented individual with excellent communication skills? Do you enjoy working collaboratively as part of a team and thrive in a fast-paced environment? Our client, a leading organisation in the shipping and...

  • Fund Controller

    3 days ago

    london, United Kingdom Capital Dynamics Full time

    Job Description Role: Fund Controller (Fund Expense Management) - Private Equity Location: London Contract: Permanent About Capital Dynamics: Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries, and co-investments) and clean energy. Established in 1988, the Firm...

  • Fund Controller

    3 weeks ago

    London, United Kingdom Capital Dynamics Full time

    Job Description Role: Fund Controller (Fund Expense Management) - Private Equity Location: London Contract: Permanent About Capital Dynamics: Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries, and co-investments) and clean energy. Established in 1988, the Firm...

  • Fund Controller

    3 weeks ago

    London,, UK, United Kingdom Capital Dynamics Full time

    Role: Fund Controller (Fund Expense Management) - Private EquityLocation: LondonContract: Permanent About Capital Dynamics:Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries, and co-investments) and clean energy.Established in 1988, the Firm has extensive knowledge and...

  • Fund Controller

    3 weeks ago

    London, United Kingdom Capital Dynamics Full time

    Role: Fund Controller (Fund Expense Management) - Private EquityLocation: LondonContract: Permanent About Capital Dynamics:Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries, and co-investments) and clean energy.Established in 1988, the Firm has extensive knowledge and...

  • Fund Controller

    3 weeks ago

    London, United Kingdom Capital Dynamics Full time

    Role: Fund Controller (Fund Expense Management) - Private EquityLocation: LondonContract: Permanent About Capital Dynamics:Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries, and co-investments) and clean energy.Established in 1988, the Firm has extensive knowledge and...

  • Administrative Coordinator

    1 day ago

    London, Greater London, United Kingdom Hypervolt Limited Full time

    Role SummaryWe're seeking an experienced Executive Administrative Assistant to join our Commercial Team. As a key member of our team, you'll provide operational administrative support, maintain complex calendars, process expenses, and handle company activities.The ideal candidate will have a minimum of 2 years of relevant experience in a similar EA, sales...

  • Administrator

    7 months ago

    London, United Kingdom PSR Solutions Full time

    **Administrator - Whitehall and West Brompton** **Key Information** - Administration position for 2 offices - Based in Whitehall office and West Brompton - Working for large tier 1 construction company - Temporary contract (duration TBD) - Umbrella rate - £17.00 - £18.00 per hour - Travel expenses paid **Key Responsibilities** - Scanning - Printing...

  • Administrator

    4 weeks ago

    London, United Kingdom CV-Library Full time

    Administrator Fixed Term Contract (6-12 months with a potential to go perm) St Katherine Docks - hybrid £28-32k Are you a highly organised and detail-oriented individual with excellent communication skills? Do you enjoy working collaboratively as part of a team and thrive in a fast-paced environment? Our client, a leading organisation in the...

  • Administrative Officer

    4 days ago

    London, Greater London, United Kingdom Trillium Technologies Full time

    Job Summary:We are seeking an experienced Administrative Officer to join our team at Trillium Technologies. This is a full-time role based in London, with occasional remote work.Key Responsibilities:Document Management: Track and manage contracts, ensure all files are updated and stored confidentially.Expense Reconciliation: Reconcile expenses across...

  • Administrator

    3 weeks ago

    London, United Kingdom Office Angels Full time

    Administrator Fixed Term Contract (6-12 months with a potential to go perm)St Katherine Docks - hybrid£28-32kAre you a highly organised and detail-oriented individual with excellent communication skills? Do you enjoy working collaboratively as part of a team and thrive in a fast-paced environment? Our client, a leading organisation in the shipping and...

  • Fund Controller

    2 weeks ago

    London Area, United Kingdom Capital Dynamics Full time

    Role: Fund Controller (Fund Expense Management) - Private EquityLocation: LondonContract: Permanent About Capital Dynamics:Capital Dynamics is an independent global asset management firm focusing on private assets, including private equity (primaries, secondaries, and co-investments) and clean energy.Established in 1988, the Firm has extensive knowledge and...

  • Executive Administration Professional

    4 weeks ago

    London, Greater London, United Kingdom Tiger Recruitment Full time

    Tiger Recruitment is seeking an Executive Administration Professional to join our team in West End London.As an Executive Administration Professional, you will be responsible for providing high-level administrative support to the Real Estate team, including diary management, travel coordination, and expense processing.This role offers a competitive salary of...

  • Administrative Support Specialist

    2 days ago

    London, Greater London, United Kingdom Fortune Full time

    Job SummaryFortune is a leading company with a strong presence in the UK and Europe. We are seeking an Administrative Support Specialist to join our team in London as a Business Director. The successful candidate will provide administrative support to senior executives and oversee the daily operation of our office.Main Duties:Provide comprehensive...

  • Payroll Administrator Specialist

    2 days ago

    London, Greater London, United Kingdom JGA Recruitment Full time

    Job Title: Payroll AdministratorEstimated Salary: £34,000 p/aAbout the Role:JGA Recruitment is seeking a skilled Payroll Administrator to join their team. The successful candidate will be responsible for maintaining time recording systems, resolving wage queries and adjustments, processing weekly timesheets and expenses CIS.The ideal candidate will have 2+...