Administrative Coordinator

5 days ago


London, Greater London, United Kingdom Hypervolt Limited Full time
Role Summary

We're seeking an experienced Executive Administrative Assistant to join our Commercial Team. As a key member of our team, you'll provide operational administrative support, maintain complex calendars, process expenses, and handle company activities.

The ideal candidate will have a minimum of 2 years of relevant experience in a similar EA, sales admin, or support role. You'll need advanced organisational skills, strong interpersonal and written communication abilities, and a commercially-minded approach.

Key Responsibilities
  • Operational administrative support: Sales administration, order processing, invoicing, preparing reports, handling information and client requests, and performing clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and managing travel arrangements.
  • Maintaining complex and detailed calendars: Support the senior and commercial teams, including the coordination of logistics of both internal/external meetings, including travel arrangements.
  • Expenses and company expenditure: Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
  • Company activities: Handle regular staff and team activities without prompting, and advise in advance with issues or delays, including crafting and distributing internal communications.
  • Collaboration: Working cooperatively with key stakeholders within and outside the business to achieve our overarching goals.


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