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Administration Assistant

1 month ago

Bolton, United Kingdom Bolton NHS Foundation Trust Full time

Job summary

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. After carefully reviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the website Skilled Worker visa: Overview - ( )

BCSP Assistant Administrator will have collective oversight and organisation of the administrative service, ensuring a quality and responsive service is maintained to support the effectiveness of the BCSP.

Main duties of the job

Providing administrative support to the Specialist Screening Practitioners to facilitate the patient pathway through the screening service.

Maintaining electronic patient information systems such as Bowel Cancer Screening System (BCSS) , Somerset, Endobase to enable the patient to be progressed through the care pathway effectively.

Assist in the distribution of pathology results to the SSP, ensuring that any abnormal results are flagged accordingly in a timely manner

Updating Patient Tracking Systems.

Booking of Interpreter and transport services.

Preparing and maintaining patient medical assessment packs to facilitate the patient pathway through community clinics and colonoscopy appointments.

Ensure all relevant patient documentation, patient information and case notes are prepared in readiness for clinics and clinical sessions.

Book patients to telephone clinics ensuring paper and clinical systems are up to date with accurate patient, appointment and demographic details.

Assist with the process of recalling surveillance patients via the Bowel Cancer Information System.

About us

If this sounds like you, and if you are someone who would like to work in a high-performing Trust which will give you the opportunity to take your career to the next please read on.

You will be, supporting patients through the bowel cancer screening pathway, joining a high performing Foundation Trust which has been rated as 'Good' by the CQC in our last inspections. Our wonderful employees do good things for patients every day, and our highly engaged staff truly live our VOICE values day-by-day. There is an overwhelming passion here to put the patients at the heart of everything we do and a warm, welcoming team ethos which cuts across all professions.

We are absolutely committed to your personal development and will ensure you have a developmental plan which supports you to be the best you can be in this role.

As an NHS employee you will receive benefits and access to health and wellbeing services and other retail and leisure providers.

Job description

Job responsibilities

Duties and Responsibilities

Provide administrative support to the Specialist Screening Practitioners (SSP) to facilitate the patient pathway through the screening service.

Maintain electronic patient information systems such as Bowel Cancer Screening System (BCSS) , Somerset, Endobase to enable the patient to be progressed through the care pathway effectively.

Assist in the distribution of pathology results to the SSP, ensuring that any abnormal results are flagged accordingly in a timely manner.

Participate in educational/awareness sessions as identified by the BCSP.

Attend meetings when/where necessary.

nsure the security, maintenance and cleanliness of office accommodation and equipment.

Participate in the development of new systems and processes to meet changing department requirements.

Update Patient Tracking Systems.

Booking of Interpreter and transport services.

Prepare and maintain patient medical assessment packs to facilitate the patient pathway through community clinics and colonoscopy appointments.

Photocopy, email and post clinical documentation to assist in the management of patient pathways.

Retrieve/deliver case notes from/to appropriate departments, ensuring that the clinical systems are up to date to accurately reflect location of such.

Ensure all relevant patient documentation, patient information and case notes are prepared in readiness for clinics and clinical sessions.

Enter details onto Somerset Cancer Registry to assist in the monitoring of cancer waiting times.

Book patients to telephone clinics ensuring paper and clinical systems are up to date with accurate patient, appointment and demographic details.

Access local information systems to obtain patient information to assist in the preparation of case notes and updating of schedules.

Assist with the process of recalling surveillance patients via the Bowel Cancer Information System.

Maintain levels of office stock to enable smooth running of the service.

Maintain levels of bowel preparation and order when appropriate.

Liaise with health records staff, medical secretaries, other disciplines of staff and departments.

Ensure any complaints or untoward incidents are dealt with in line with departmental and trust policies.

Undertake non routine/adhoc administrative duties as required to support the smooth running of the department.

Participate in the team briefs/meetings on a monthly basis, some flexibility around working hours may be necessary to attend. Open e-mails on a daily basis to ensure effective communication is transparent across the service.

Operation of office equipment including photo copying of information to various departments both internal and external. Adhere to the confidentiality disclosure.

Maintain accurate records to facilitate audit and analysis of performance.

Ensure a sufficient knowledge of all administration process within the department to enable continuity of service in the event of administration staff sickness.

Carry out other duties as appropriate to the post.

Person Specification

desirable

Essential

Qualification Experience Skills

Desirable

Knowledge Communication

essential

Essential

Qualification Experience Skills

Desirable

Knowledge Communication