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Secretary

4 months ago

Birmingham, United Kingdom Sandwell and West Birmingham NHS Trust Full time

Job summary

Do you have experience as a secretary/PA? Do you enjoy working as part of a friendly, professional team? If so, this may be the position you have been looking are looking to appoint a Personal Assistant to provide full secretarial and administrative support to the Admitted Care B Directorate Management Team within the Medicine & Emergency Care Group. This post is for 12 months, to cover maternity leave.

Good interpersonal and communication skills are essential as is a familiarity and expertise in using Microsoft IT packages including outlook.

You must have experience in diary management, with excellent IT skills. You will need to be able to demonstrate exceptional skills in customer care and, in particular, ensure all matters relating to your work are dealt with in a sensitive and timely manner. You will be able to adapt and prioritise your workload and have the ability to work on your own initiative.

Main duties of the job

The post holder will be highly organised, reliable and efficient and will have a flexible approach to their role, and able to work on their own initiative.

Duties will include proactive forward planning , diary management and support relevant meetings. You will also be responsible for raising orders and processing invoices, as well as inputting payroll information.

As an experienced personal assistant you should possess excellent organisational skills and be used to working with senior colleagues in a complex, busy environment. In addition, you will be required to arrange and attend meetings including agreeing agendas, collation and distribution of papers, minute taking, and maintaining up to date action logs.

About us

Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first class, purpose-built premises. As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continuing your application with this understanding. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

We have three newly emerging strategic objectives:

1. Our People - to cultivate and sustain happy, productive and engaged staff

2. Our Patients - to be good or outstanding in everything we do

3. Our Population - to work seamlessly with our partners to improve live

Job description

Job responsibilities

To provide full and comprehensive PA/secretarial and administrative service to the directorate

Dealing with daily demands of the directorate Raising orders and dealing with invoices Drafting and typing correspondence, reports, e-mails, minutes and other documentation as required by the relevant management team Develop a sound knowledge of the structure of the Trusts Corporate and Clinical Groups in order to distribute information correctly and communicate effectively. Person Specification

Qualifications

Essential

RSA II Typing/Word Processing or equivalent GCE/GCSE English or equivalent, Grade C or above.

Desirable

ECDL RSA III Typing/Word Processing or equivalent

Experience

Essential

Previous experience in a secretarial/administrative role.