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Personal Assistant

3 months ago

Belfast, United Kingdom A&L Goodbody LLP Full time

The Role

We are seeking a Personal Assistant (PA) to join our Belfast Corporate team. The role of a PA in A&L Goodbody provides an opportunity for involvement in multi-jurisdictional matters/projects working with an international client base. Our PA's provide essential administration support to Partners/Fee Earners working as part of a wider Corporate team to provide seamless delivery to our clients and to contribute to the success of the Firm.

As a PA, your role will involve the following:

  • Providing efficient administrative support service to Fee Earners, including the preparation of high quality documents, proposals and presentations;
  • Fast accurate document production on Corporate matters;
  • Onboarding all new clients whilst adhering to the Firms compliance procedures;
  • Extensive diary management, using Microsoft Outlook;
  • Booking conferences, travel and accommodation using travel management software;
  • Supporting Fee Earners with invoicing to include preparing invoices, issuing invoices, and following up outstanding invoices;
  • Assisting with other ad-hoc administrative and project requirements;
  • Proactive support across all other departments on a needs basis including occasional reception cover.

Requirements

We are looking for a team player who is keen to add value and who will actively engage with our culture and core values.

Essential

  • 2+ years’ experience of working as a PA in a professional services/partnership environment;
  • Current working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and digital dictation;
  • Proactive, professional can do attitude with exceptional attention to detail and pride in work.

Desirable

  • Experience of using digital dictation systems such as BigHand;
  • Experience of using time recording and invoicing systems such as Expert;
  • Experience of matter inception and working with document management systems such as Intapp Open or iManage;
  • A competence in creating presentation material in line with our ALG Way communication style;
  • Ability to create professional presentations in line with our brand guidelines (ALG Way).

ALG is a leading Irish law firm with six international offices in Dublin, Belfast, London, New York, San Francisco, and Palo Alto. There are currently 116 partners and over 900 employees. The strong international and domestic business community in Ireland forms a valuable part of the ALG client base.

ALG is incredibly proud to be recognised as the leading Irish law firm in the Chambers and Partners Europe 2024 Guide with the highest number of Band 1 practice area rankings.

ALG is also ranked as a 'top tier' law firm in The Legal 500 EMEA Guide 2024 and the IFLR1000 Guide 2023. The firm is consistently ranked number one in the Irish market and on a European level. ALG has a reputation for leading the way in continuously developing its service to clients and internally to its business. This is delivered through the use of new processes, ways of working, innovative use of technology and marketing-leading business service teams.