Legal Secretary

2 months ago

Sevenoaks, United Kingdom Birketts Full time

Purpose of job

To work as part of a very busy and rapidly growing Social Housing team to provide professional administration support to fee earners.

Accountabilities To support and help with the Social Housing Partners, Legal Directors, Team Leaders and Paralegals File opening, general file management, file invoice preparation and case management support, including dictation and court bundle preparation support Accurately maintain and update client and other relevant contact details on the firm’s database Develop and maintain a good level of understanding of firm policy and process To carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies To proof read all work, checking for spelling and grammar Diary management, processing of expense claims and attending to travel and other business development arrangements Proactively support other secretaries within the team and provide cover as and when necessary Ensure that work is completed to a high standard and meets the required deadlines The candidate Previous administration and/or Secretarial experience essential Any experience working with Housing Associations or Local Authority’s welcome but not essential Excellent computer/technical skills in particular working knowledge of Microsoft Office suite of software including Outlook, Excel, Word and PowerPoint; Excellent spelling and punctuation; Ability to communicate with colleagues at all levels of seniority and liaise effectively with other internal departments and external contacts; Ability to use discretion; Positive and enthusiastic approach to team work; Good telephone manner; A flexible, highly motivated, proactive and ‘can do’ working style; Self-motivated, ability to use initiative and provide pro-active support to the Social Housing team; Good organisational skills, able to prioritise, make decisions and work effectively within a sometimes pressurised environment; Commitment to ongoing learning and development Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.

Benefits

One of the best things about joining Birketts is our rewards package. At Birketts we are appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. A competitive salary and benefits package is given but you can also expect a great team and supportive colleagues, a strong focus on diversity, inclusion and equal opportunities, a programme of wellbeing and mental health support and structured career development and study support.

25 days holiday (FTE) plus Bank Holidays rising with service Long Service holiday award – 1 extra week every 10 years continuous service Private Healthcare - BUPA (offered after probation is passed) Scottish Widows Pension Scheme (5% employer / 5% Employee) Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share) Life Assurance - 4 x salary / Permanent Health Insurance Paid ESG (Environmental, Social and Governance) day Enhanced Maternity/Paternity Leave Season Ticket Loan Gym Flex membership Electric car scheme Dress for your Day Policy Agile Working Policy

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile and part time roles and we are happy to explore your preferred working patterns as part of your application.

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