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Social Housing Team Assistant

2 months ago

Sevenoaks, Kent, United Kingdom Birketts Full time

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Professional to join our Social Housing team at Birketts. As a key member of our team, you will provide professional administration support to our fee earners, ensuring the smooth operation of our Social Housing practice.

Key Responsibilities

  • Support and assist our Social Housing Partners, Legal Directors, Team Leaders, and Paralegals in their daily tasks and projects.
  • Manage and maintain accurate and up-to-date client and contact information on our firm's database.
  • Develop and maintain a good understanding of our firm's policies and procedures.
  • Provide administrative support for file opening, general file management, file invoice preparation, and case management.
  • Assist with dictation, court bundle preparation, and other administrative tasks as required.
  • Proofread and edit documents to ensure accuracy and quality.
  • Manage diaries, process expense claims, and arrange travel and business development arrangements.
  • Provide cover and support to other secretaries within the team as needed.
  • Ensure all work is completed to a high standard and meets deadlines.

Requirements

  • Previous administration and/or secretarial experience is essential.
  • Experience working with Housing Associations or Local Authorities is welcome but not essential.
  • Excellent computer and technical skills, particularly in Microsoft Office suite.
  • Excellent spelling and punctuation skills.
  • Ability to communicate effectively with colleagues at all levels and liaise with internal departments and external contacts.
  • Discretion and a positive, enthusiastic approach to teamwork.
  • Good telephone manner and a flexible, motivated, and proactive working style.
  • Self-motivated and able to use initiative to provide proactive support to the Social Housing team.
  • Good organizational skills, able to prioritize and make decisions in a pressurized environment.
  • Commitment to ongoing learning and development.

Equal Opportunities

We are committed to recruiting individuals on the merits of suitability for each role, based on qualifications and experience. All applications are treated fairly and equally, regardless of protected characteristics, ensuring equal opportunities at all stages of the recruitment process.

Benefits

We offer a competitive salary and benefits package, including:

  • 25 days holiday (FTE) plus Bank Holidays, rising with service.
  • Long Service holiday award – 1 extra week every 10 years continuous service.
  • Private Healthcare – BUPA (offered after probation is passed).
  • Scottish Widows Pension Scheme (5% employer / 5% Employee).
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share).
  • Life Assurance – 4 x salary / Permanent Health Insurance.
  • Paid ESG (Environmental, Social and Governance) day.
  • Enhanced Maternity/Paternity Leave.
  • Season Ticket Loan.
  • Gym Flex membership.
  • Electric car scheme.
  • Dress for your Day Policy.
  • Agile Working Policy.

We are a flexible business that has embraced a hybrid working model, where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and are happy to explore your preferred working patterns as part of your application.