Events Operations Executive

3 weeks ago

London, United Kingdom Kisaco Research Full time

We are looking for an events executive whowill beresponsible for the organisation and operational aspects ofrunning a series of global business forums across a range ofindustries. The forums usually consist of a conference withsponsors and can range in size up to 500 attendees. The EventOperations Executive will be required to work with a proactiveattitude and support on the delivery of theevents.

Key JobResponsibilities:

To deliver andproject manage all logistical aspects of our eventsincluding:

  • Speaker management& liaison
  • Delegate communications andcustomer service
  • Creation of eventdocumentation
  • Liaison with cross functionalteam: production marketing andsponsorship/sales
  • Creation of Content &Networking Platform
  • Customerservice
  • Book accommodation (where necessary andagreed with producer)
  • Compile and send outspeaker logistical information
  • Manage speakerexpenses and costs (where necessary and agreed withproducer)
  • Coordination and collection ofspeaker presentations preconference
  • Work withproducer to be on top of any changes to programme including speakerdropouts/replacements
  • Ensure attendee listsdelegate and speaker badges are complete andaccurate
  • Regularly monitor and liaise withConference Producers and Sales Executives regarding guests speakerssponsors and other attendees
  • Badge preparationand creation
  • Ensure all equipment signage anddocumentation is dispatched safely and securely to the venue andback
  • Create evaluationforms
  • Manage and collate event evaluations andappropriate distribution
  • Update documentationwhere required
  • Uploading of supplementarydocumentation on thewebsites

Thesuccessful candidate should offer the followingskills:

  • Minimum 18 months eventsexperience
  • Ambitious driven tosucceed
  • Some experience of working in highpressure environment
  • Effective verbal andwritten communication skills
  • Must be flexibleand have the ability to work under pressure accurately andcalmly
  • Excellent customer careskills
  • Ability to work on multiple projects atthe same time
  • High level of IT competency musthave strong computer skills including excel word and powerpoint
  • Ability to meet tight and sometimeschanging deadlines acting professionally and seamlesslythroughout
  • Must be a teamplayer
  • Excellent written and oral skills reportwriting skills essential
  • Ensure efficient andsensitive handling of confidentialinformation

AboutKisaco Research:

Kisaco Research works with theearly adopters and leaders of growth markets in driving theirrespective industries forward and in providing the right knowledgelearning and social opportunities to stimulate business growthquickly and effectively. Kisaco Research produces designs and hostsB2B industry conferences and exhibitions. Our platforms are neutralso that our attendees get the right information from the mostrelevant people. Our level of research ensures the topics andproducts we offer are of utmost relevance and timeliness; our 30years of combined experience in the event industry means we have anunmatched level of strategic social engineeringonsite.


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