Facilities Secretary
3 weeks ago
Job summary
You will work closely with the Head of Facilities providing admin and clerical support to them and the Facilities Management Team, ensuring a professional service is delivered to the department and customers. Reportingdirectly to the Estates and Facilities Office Manager, providing a service from Monday to Friday between the hours of 8am and 4pm, with the flexibility to meet the growing demands of the service.
Main duties of the job
Your duties will include minute taking, letter writing, organising meetings, room bookings and refreshments, circulating papers, diary management, filing, photocopying, data gathering and recording, ordering service provisions, processing requisitions and invoices for payment, answering telephone calls and managing the reception desk.
About us
Rotherham Doncaster and South Humber NHS Foundation Trust (RDaSH) employ around 3700 talented colleagues who are very much appreciated, valued, and respected.
We have a wide portfolio which includes mental health, physical health, learning disability and drug and alcohol services.
We are passionate about enhancing the quality of our service and we work hard to attract and select the right colleagues for our organisation. Our goal is to employ those who share our passion for providing first class care while remaining committed to our vision and values.
To find out more about working for RDaSH and the fantastic benefits we offer visit our website:
We are committed to inclusive cultures and really value people in our organisation, view our Allyship video on YouTube to find out more:
Job description
Job responsibilities
Please view the attached job description and person specification to view the full details about the role
Person Specification
Qualifications
Essential
GCSE English and Maths at grade C or above RSA 2 / IT qualification or demonstrable experience
Experience
Essential
IT literate and ability to use a wide range of IT systems including Microsoft Office, Centros and Health Roster
Desirable
Experience of working in a large complex public sector organisation
Interpersonal Skills
Essential
Effective communication skills
Aptitudes/Skills
Essential
Good organisational skills Ability to minute meetings-
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