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Personal Assistant

1 month ago

Rainham, United Kingdom NELFT NHS Foundation Trust Full time

Joining #TeamNELFT means you’ll become part of a welcoming and supportive working environment. We’re CQC rated Good, and we want you to join us on the journey towards an Outstanding rating. NELFT has sites across North East London, Essex, Kent and Medway. We provide community and mental healthcare services to adults and children within these areas.

The Trust has award winning equality and diversity initiatives and staff health and wellbeing activities. We invest heavily in your development, because when you are valued and supported, we provide the best care to our patients. We are a Level 3 Disability Confident Leader, have been featured in the Working Families Top 10 Employers benchmark for three consecutive years, and we have achieved a Carers UK Level 1 Accreditation. Along with our staff networks and training opportunities, we work hard to embed a just and compassionate culture here at NELFT.

Find out more about NELFT careers and what makes our Trust a great place to work, in this video

Job overview

An exciting opportunity has arisen within the People and Culture Directorate. The post holder will provide a responsive and efficient administrative and project support service to meet the needs of the Workforce Transformation Lead and wider teams. The post holder will use their reason, intellect and judgement to work on their own initiative to deal with matters on behalf of their manager.

Main duties of the job

Provide a high quality confidential and comprehensive administrative service including diary management for the Workforce Transformational lead

Co-ordinate administration and delivery of the quarterly staff survey

Support directorates in all administrative aspects of the national staff survey action planning process including accessing staff survey data

Utilise advanced level IT skills to create dynamic reports, spreadsheets and presentations

Oversee the facilitation and administration of meetings, including: preparation of agenda, taking formal minutes and action points 

Administering and collation of evaluations and maintaining the database for attendees

Participate in project work as part of the Just and Compassionate Transformation Programme

Be an excellent communicator with a range of people internal and external to NELFT

Working for our organisation

High Cost Area Supplement - Outer London

This post also attracts payment for High Cost Area Supplement of 15% of the basic salary (with a minimum of £4,313 to a maximum of £5,436 pro rata for part time).

Detailed job description and main responsibilities

The post holder will provide a responsive and efficient administrative and project support service to meet the needs of the Workforce Transformation Lead and wider teams. The post holder will use their reason, intellect and judgement to work on their own initiative to deal with matters on behalf of their manager.

Person specification

Other

Essential criteria

Commitment to CPD

Skills

Essential criteria

Level 3 in relevant subject or equivalent proven experience Significant administrative experience Creating and maintaining office systems Experience of working autonomously NHS Priorities and Issues Good working knowledge of Outlook, word, excel, power point, Access Able to analyse systems to prove services Maintain data protection and confidentiality Able to use own initiative and make decisions on behalf of others Excellent interpersonal skills Team Player Able to construct and deliver clear information and instructions to others Organise and prioritise own workload

Experience

Essential criteria

Able to analyse systems to improve services

Benefits

We believe in bringing your authentic and best self to work, in order to deliver the best care to our patients. We are committed to supporting our employees holistically. Here is a snapshot of what is on offer at NELFT:

A long-standing and award-winning approach to equality and diversity with supportive networks for ethnic minority staff, staff with disabilities or long term/chronic conditions and LGBT staff. A commitment to supporting colleagues to achieve a work life balance, through flexible working opportunities and our effortsto support our working parents and carers. This has resulted in us being recognised as a ‘Top 10 Family Friendly Employer’ from the Working Families Charity. Proactive health and wellbeing support, including access to our employee assistance programme, staff psychological support, individual wellbeing conversations and a network of health and wellbeing ambassadors. Detailed information about our wellbeing and benefits offer can be found in this link.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time hours or another flexible pattern.

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