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Legal Administrator
3 months ago
Key Responsibilities
Legal and related tasks as required including:
Talking with client’s and taking instructions where appropriate and recording these instructions effectively. Managing the file on the system Attending client meetings with the fee earner to take notes and manage any follow up work required Booking conferences with chambers and meetings with clients Liaising with the Court Liaising with the fee earnerAdministrative tasks to include:
File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review Filing incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits. Ad hoc data input as and when required (CRM and PMS) Taking telephone calls Supporting other members of the team where appropriate Dealing with new client enquiries Closing files Managing the matter list Cost reviews Posting slips Diary management Managing the iManage Share PortalBilling tasks to include:
Assisting Fee Earners will disbursement billing and queries from accounts on bills Liaising and working closely with Accounts Dealing with telephone queries from clients and accounts in relation to billsDevelop own self-organisational and interpersonal skills so that:
work is prioritised and progressed you demonstrate a balance of working on your own initiative and seeking advice or guidance Partners are aware of your workload and specific issues which arise in your work You maintain a flexible and proactive approach to work. Person SpecificationQualifications
Educated to degree level standard or equivalent, preferably in law.Skills and Experiences
Previous Legal Administrator or Paralegal experience is desirable. Advanced working knowledge of Microsoft applications including Word, Excel and PowerPoint Ability to keep calm under pressure and work with emotional clients Excellent verbal and written communication skills Proactive in approach / positive ‘can do’ attitude Ability to problem solve and have results orientated approach Highly process driven with a passion for continuous improvement Experience of using a legal Practice Management System is a distinct advantage Highly literate and numerate with the ability to read and assimilate complex written information Focused on accuracy and attention to detail with the ability to proof-read Ability to work as a team member and also independently Well organised and able to work to deadlines and guidelines An ability to create & maintain relationships across the team and groupWe have other current jobs related to this field that you can find below
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