Legal Administrator

7 months ago

Uxbridge, United Kingdom IBB Law Full time

Term: Permanent Working hours: Full-time Department: Wills, Trusts and Probate Location: Uxbridge
IBB Law is not your usual law firm. We work hard to understand our clients and deliver the best solutions to let them get on with what matters to them most - be that personally or in their businesses. We have one foot in the Thames Valley and the other in the thriving inward investment market of West London. Close to Heathrow, we are perfectly placed to support businesses, both regionally and across the UK. We are a modern law business that is proud of the people we work with - both our clients and our employees. We care about the communities we serve and take time to reach out to those in trouble through our community legal services. We provide expertise in commercial, property and private client law.

This is an administrative role supporting and working with partners and lawyers across the Wills, Trusts, Probate and Court of Protection team, each of whom has a caseload including both routine and more complex legal work in this area.

Key Responsibilities
Legal tasks as required including:

- Drafting documents including wills, lasting powers of attorney, witness statements, oaths, estate accounts
- Loading information onto and using the probate tool
- Recording chargeable and investment time
- Preparing standard correspondence and documents on matters
- Assisting solicitors and other fee earners
- Conducting legal research using tools such as LexisNexis and Lawtel Westlaw.
- Checking lengthy documentation and proofreading as required
- Completing legal forms.

Administrative tasks to include:

- File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
- File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms.
- Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
- Filing time sheets, incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits.
- Checking deeds in and out of the deeds storage facility. Collecting deeds from the floor and returning them to storage.
- Printing, scanning, copying documents. Generally liaising with the document management centre on document production/collation tasks.
- Ad-hoc data input as and when required onto PMS (SOS Connect) and RMS (Records Management System.

Any other duties as and when required.

Person Specification
**Qualifications**
- Educated to degree level standard or equivalent, preferably in law.

**Skills and Experiences**
- Experience of using a legal Practice Management System is a distinct advantage
- Strong communication skills
- Highly literate and numerate with the ability to read and assimilate complex written information
- Strong legal research skills
- Focussed on accuracy and attention to detail with the ability to proof-read
- Well organised and able to work to deadlines and guidelines
- Excellent written and verbal communication skills
- A high level of IT proficiency
- Good time management skills
- High level of accuracy and attention to detail
- Ability to work effectively independently or as part of a team
- Strong interpersonal skills
- Willingness to proactivity take ownership of own learning and development
- Commercial awareness

  • Legal Administrator

    23 hours ago

    Uxbridge, United Kingdom IBB Law Full time

    Experience level: Entry Level Term: Permanent Working hours: Full-time Department: Real Estate Dispute Resolution Location: Uxbridge**Real Estate Group** IBB’s Real Estate group covers a range of development and commercial property work with a number of partners ranked as leaders in their field. The group is divided into five teams: - The residential...

  • Legal Administrator

    8 hours ago

    Uxbridge, United Kingdom IBB Law Full time

    Experience level: Entry Level Term: Permanent Working hours: Full-time Department: New Homes Team Location: Uxbridge **Real Estate Group** IBB’s Real Estate group covers a range of development and commercial property work with a number of partners ranked as leaders in their field. The group is divided into five teams currently as follows: - The...

  • Property Legal Administrator

    3 weeks ago

    Uxbridge, United Kingdom Antony James Recruitment Ltd Full time

    Property Legal Administrator Our well renowned professional services client is seeking a friendly and professional Legal Administrator to join their firm in Uxbridge on a 12 month contract with some exposure to Property and Land Registry - experience outside of a law firm is accepted too. What will the role entail? The role will be Monday - Friday and...

  • Property Legal Administrator

    3 weeks ago

    Uxbridge, United Kingdom CV-Library Full time

    Property Legal Administrator Our well renowned professional services client is seeking a friendly and professional Legal Administrator to join their firm in Uxbridge on a 12 month contract with some exposure to Property and Land Registry - experience outside of a law firm is accepted too. What will the role entail? The role will be Monday - Friday and...

  • Property Legal Administrator

    2 weeks ago

    Uxbridge, United Kingdom Antony James Recruitment Ltd Full time

    Property Legal AdministratorOur well renowned professional services client is seeking a friendly and professional Legal Administrator to join their firm in Uxbridge on a 12 month contract with some exposure to Property and Land Registry - experience outside of a law firm is accepted too. What will the role entail?The role will be Monday - Friday and will be...

  • Legal Administrator

    6 hours ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: New Homes Team Location: Uxbridge IBB is Heathrow’s closest major law firm and a Thames Valley heavyweight. It is a full-service firm, working for clients all over the Southeast of England. IBB has four offices, one in each of Uxbridge and Reading for corporate, charity, employment, IT/IP, real estate,...

  • Legal Administrator

    9 months ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: New Homes Team Location: Uxbridge IBB Law is not your usual law firm. We work hard to understand our clients and deliver the best solutions to let them get on with what matters to them most - be that personally or in their businesses. We have one foot in the Thames Valley and the other in the thriving...

  • Legal Administrator

    8 months ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: Franchising Location: Uxbridge IBB’s Commercial Services Group provides a range of legal services to corporate and SME clients throughout the Thames Valley. The Group’s lawyers are structured into teams providing advice and representation in the following disciplines: - Commercial Dispute Resolution -...

  • Senior Legal Administrator

    1 month ago

    Uxbridge, United Kingdom CV-Library Full time

    Senior Legal Administrator - Property Uxbridge Salary up to £32,000 This is a superb opportunity for an experienced Legal Secretary/Administrator to join a leading law firm, providing support within the highly successful Property team. Key responsibilities include: Audio Typing legal documents File opening and closing Assisting with the efficient...

  • Legal Administrator

    7 months ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: Education Location: Uxbridge The Education team support children, pupils and students throughout their academic career, from primary school through to further and higher education. We cover matters such as school admission appeals, exclusions, complaints, Special Educational Needs, discrimination, academic...

  • Legal Administrator

    6 months ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: General Crime Location: Uxbridge IBB Law is not your usual law firm. We work hard to understand our clients and deliver the best solutions to let them get on with what matters to them most - be that personally or in their businesses. We have one foot in the Thames Valley and the other in the thriving...

  • Senior Legal Administrator

    21 hours ago

    Uxbridge, United Kingdom IBB Solicitors Full time

    IBB’s Real Estate group covers a range of development and commercial property work with 10 partners ranked as leaders in their field. The group has approximately 40 fee earners who are divided into five teams. These teams are the Residential Developmentteam, Commercial Real Estate Team, Real Estate Dispute Resolution, Construction and New Homes...

  • Legal Secretary

    8 months ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: General Crime Location: Uxbridge IBB Law is not your usual law firm. We work hard to understand our clients and deliver the best solutions to let them get on with what matters to them most - be that personally or in their businesses. We have one foot in the Thames Valley and the other in the thriving...

  • Legal Administrator

    8 months ago

    Uxbridge, United Kingdom IBB Law Full time

    Term: Permanent Working hours: Full-time Department: Commercial Real Estate Location: Uxbridge **Real Estate Group** IBB’s Real Estate Group covers a range of development and commercial property work with a number of partners ranked as leaders in their field. The group is divided into five teams: - The Residential Development team - The New Homes team -...

  • Legal Administrative Professional

    1 week ago

    Uxbridge, United Kingdom GerrardWhite Full time

    Benefits and OpportunitiesThis is an excellent opportunity for someone looking to start their career in the legal/claims/insurance space, gaining hands-on experience with motor claims and credit hire cases.About GerrardWhite:GerrardWhite is a well-established company providing credit hire and intervention services to motorists. We pride ourselves on...

  • Pension Administrator

    2 days ago

    Uxbridge, United Kingdom Qualified Talent Ltd Full time

    ** Payroll & Pension Administrator** **Based in Uxbridge (Hybrid)** **Salary £25-35,000 (Depending on experience) plus benefits** **Full time - Permanent Role** On behalf of our client, we are seeking a Payroll & Pension Administrator based in their office in Uxbridge. As a Payroll and Pension Administrator, you will work closely with the Payroll...

  • Legal Department Coordinator

    2 weeks ago

    Uxbridge, United Kingdom EDC Lord & Co Full time

    We are looking for a highly skilled Legal Department Coordinator to join our team at EDC Lord & Co.Job DescriptionThis role involves providing administrative support to our solicitor team, including:Assisting solicitors in preparing and managing complex property transactions;Liaising with clients, estate agents, and other professionals to ensure seamless...

  • Legal Cashier

    1 month ago

    Uxbridge, United Kingdom CV-Library Full time

    Legal Cashier – leading law firm Salary: up to £35,000 Uxbridge This is a superb opportunity to work with a leading organisation based in Uxbridge, which offer excellent career opportunities and benefits.  You will be part of a lovely team, within a very welcoming environment.  People stay with this business and therefore you will...

  • Residential Property Solicitor Expert

    6 days ago

    Uxbridge, United Kingdom Douglas Scott Legal Recruitment Full time

    We are seeking a skilled Residential Property Solicitor to join our team at Douglas Scott Legal Recruitment. This role involves overseeing the conveyancing process for new homes, ensuring a seamless transition from contract to completion.In this position, you will lead a team of administrators, utilizing your expertise to guarantee that all conveyancing...

  • Property Administration Role

    2 weeks ago

    Uxbridge, United Kingdom Austin Fraser Full time

    About the RoleAustin Fraser's Uxbridge office is looking for a skilled Legal Administrator to join their team on a 12-month contract. As a friendly and professional administrator, you will work closely with fee earners to deliver exceptional support.The ideal candidate will have strong communication skills, with experience in property administration or a...