Legal Administrator

3 days ago

Uxbridge, United Kingdom IBB Law Full time

Experience level: Entry Level Term: Permanent Working hours: Full-time Department: New Homes Team Location: Uxbridge
**Real Estate Group**

IBB’s Real Estate group covers a range of development and commercial property work with a number of partners ranked as leaders in their field. The group is divided into five teams currently as follows:

- The residential development division comprising three partners, two consultants, one senior solicitor, one solicitor, one trainee solicitor, one paralegal and four legal administrators;
- The new homes division comprising one partner, one senior solicitor/associate, one solicitor, one chartered legal executive, four conveyancers, ten legal administrators and a document assistant;
- The commercial real estate division includes a specialist commercial development team and comprising two partners, one consultant, two senior solicitors/associates, two solicitors, a trainee solicitor and one legal administrator;
- The property litigation team comprising two partners, one senior solicitor/associate, two solicitors, a trainee solicitor and Paralegal; and
- The construction team comprising two partners, a consultant, one senior solicitor/associate, one solicitor, one trainee solicitor and a paralegal.

This is a central support role working with partners, solicitors and other support staff across the real estate group undertaking a number of key routine and non-routine tasks.

Key Responsibilities
- Assisting with fee-earning work under supervision, in particular.
- Progressing open market plot sales from issue of contract pack to post completion.
- Drafting the relevant form of contracts, lease collation and preparing the contract pack including evidence of title.
- Responding to routine enquiries raised by buyers, solicitors and clients.
- Progressing sale to exchange and completion matters including liaison with solicitors and advising clients.
- Preparing completion statements and bills.
- Dealing with post completion notices and formalities.
- Acting as the primary interface with clients and all third parties managing their expectations, liaising and keeping them informed as to the progress of the transaction.
- Being responsible for the preparation of regular client reports.
- Dealing wherever appropriate professionally and articulately with client enquiries and communications demonstrating always a sound understanding and knowledge of the nature of the client’s business and the relevant sales products.
- Providing administrative assistance, as appropriate, including:

- Administering filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures;
- Preparing mail and closures for dispatch.
- Attending clients both in person and on the telephone and providing such support in a professional and friendly manner in keeping with the firm's standards for client care;
- Undertaking any specific training when required to do so and having a responsibility towards self-development
- Ensuring the confidentiality of all the firm's and client's documentation and information.
- Dealing with enclosures, scanning, and uploading of documents to the extranet site; and
- Undertaking any other suitable work for the firm as and when requested.

Person Specification
**Education**

Legal administrators are expected to use a high degree of self-management and initiative and have a responsive and proactive approach to the work.
- Educated to A level standard or equivalent

**Skills and Experience**
- Strong oral and written communication skills with the ability to adapt communication style to suit the audience (essential)
- Previous experience of working in a law firm would be an advantage but this is not essential as training will be provided.
- Knowledge and understanding of plot sales, regulation and procedures (not essential);
- Highly literate and numerate with the ability to read and assimilate complex written information
- Well organised and able to work to deadlines whilst maintaining the highest quality standards and attention to detail
- Experience of using a legal Practice Management System (desirable)
- Strong proof-reading skills
- Good administration skills
- Legal research skills

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