Legal Administrator

7 months ago

Uxbridge, United Kingdom IBB Law Full time

Term: Permanent Working hours: Full-time Department: Education Location: Uxbridge
The Education team support children, pupils and students throughout their academic career, from primary school through to further and higher education. We cover matters such as school admission appeals, exclusions, complaints, Special Educational Needs, discrimination, academic misconduct, non-academic misconduct, issues regarding PhDs and Fitness to Practise.

The primary purpose of the role is to pro-actively support, liaise, and work with the fee earners in the Education team, on their individual cases. The Education practice focuses on advising individuals on all aspects of education related issues in schools, colleges and universities.

Key Responsibilities
Legal and related tasks as required including:

- Talking with client’s and taking instructions where appropriate and recording these instructions effectively.
- Managing the file on the system
- Attending client meetings with the fee earner to take notes and manage any follow up work required
- Booking conferences with chambers and meetings with clients
- Liaising with the Court
- Liaising with the fee earner

Administrative tasks to include:

- File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
- Filing incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits.
- Ad hoc data input as and when required (CRM and PMS)
- Taking telephone calls
- Supporting other members of the team where appropriate
- Dealing with new client enquiries
- Closing files
- Managing the matter list
- Cost reviews
- Posting slips
- Diary management
- Managing the iManage Share Portal

Billing tasks to include:

- Assisting Fee Earners will disbursement billing and queries from accounts on bills
- Liaising and working closely with Accounts
- Dealing with telephone queries from clients and accounts in relation to bills

Develop own self-organisational and interpersonal skills so that:

- work is prioritised and progressed
- you demonstrate a balance of working on your own initiative and seeking advice or guidance
- Partners are aware of your workload and specific issues which arise in your work
- You maintain a flexible and proactive approach to work.

Person Specification
**Qualifications**
- Educated to degree level standard or equivalent, preferably in law.

**Skills and Experiences**
- Previous Legal Administrator or Paralegal experience is desirable.
- Ability to keep calm under pressure and work with emotional clients
- Excellent verbal and written communication skills
- Proactive in approach / positive ‘can do’ attitude
- Ability to problem solve and have results orientated approach
- Highly process driven with a passion for continuous improvement
- Experience of using a legal Practice Management System is a distinct advantage
- Highly literate and numerate with the ability to read and assimilate complex written information
- Focused on accuracy and attention to detail with the ability to proof-read
- Ability to work as a team member and also independently
- Well organised and able to work to deadlines and guidelines
- An ability to create & maintain relationships across the team and group

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