Legal Administrator

3 months ago


Uxbridge, United Kingdom IBB Law Full time

Experience level: Entry Level Term: Permanent Working hours: Full-time Department: General Crime Location: Uxbridge
IBB Law is not your usual law firm. We work hard to understand our clients and deliver the best solutions to let them get on with what matters to them most - be that personally or in their businesses. We have one foot in the Thames Valley and the other in the thriving inward investment market of West London. Close to Heathrow, we are perfectly placed to support businesses, both regionally and across the UK. We are a modern law business that is proud of the people we work with - both our clients and our employees. We care about the communities we serve and take time to reach out to those in trouble through our community legal services. We provide expertise in commercial, property and private client law.

To provide high quality administrative support to CLS1 fee earners.

Key Responsibilities
- Photocopying/scanning documents and collating enclosures
- Creation of Crown Court Folders
- Liaising with Courts, CPS, Probation, Prisons and Counsel
- Booking meeting
- Ordering stationery and ensuring adequate supplies are maintained
- Opening new files and initial correspondence
- Creating Slings / filing and maintaining filing cabinet
- Assisting with maintaining police station diary and folders
- Requesting files or returning archives to storage
- Dealing with telephone / walk in enquiries
- Dealing with internal and external queries in a fast / effective manner
- Preparing private bills and liaising with accounts
- Typing digital dictation and preparing documents for dispatch ensuring accuracy
- Proof reading typing from external typing service and amending for dispatch

Person Specification
**Qualifications & Experience**
- Good passes in Maths and English at GCSE level or equivalent
- Minimum of one years’ experience working in a similar role within a Criminal law environment desirable, but training can be provided.

**Skills and Experience**
- An accurate and fast audio typist, minimum 60 wpm.
- Knowledge of legal services provided by the firm
- Excellent telephone manner / Client care
- Advanced working knowledge of MS Office
- A good command of written and verbal English
- Hard working, reliable, enthusiastic and proactive
- Ability to work on own initiative, prioritise workload and meet deadlines.
- Quick learner with the ability to function effectively under pressure.
- Able to work well in a team


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