Practice Manager, UK US

1 month ago

Belfast, United Kingdom Herbert Smith Freehills Full time
JOB DESCRIPTION

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.


The Opportunity

About Digital Legal Delivery

Digital adaption is presenting businesses with efficiencies and opportunities at pace – Herbert Smith Freehills is no different. Continuing to support our clients with this rapid change, we have created a team of the best analytical legal minds with investments in cutting-edge technology and technologists in our Digital Legal Delivery (Digital) practice.

Bringing together legal, project management, process design and technology expertise, our Digital group supports businesses who need invention from their legal advisors. Leveraging experience to map the intersections where people and tech deliver results, this team supports businesses undergoing their own digitisation projects and those who seek disentanglement from the manual and inefficient processes in the delivery of legal services. Experienced at delivering large and complex legal services, we are experts in the delivery of data-intensive mandates. 

Imagining possibilities, HSF’s Digital Legal Delivery practice is implementing the best technology solutions today, while horizon scanning and experimenting with emerging technologies to understand their practical applications.
 

Legal

In Legal, we help shape how the firm delivers legal matters to clients. We have longstanding experience in thinking differently about law, and we are at the forefront of making legal services more efficient – particularly at scale.

We have a deep knowledge across a broad range of sectors, and a wealth of experience in delivering large and complex mandates. We are specialists in contract management, document review, volume claims and remediation, and due diligence.

Working collaboratively with colleagues from across the firm, we use our expertise in law, process design and technology to deliver solutions for our clients. Underpinned by our legal project management capability, we organise our collective effort as efficiently and seamlessly as possible. This ensures consistent delivery throughout and enables our clients to achieve efficiencies across their operations.

Legal Technology

In Legal Technology, we deploy the firm’s established technology efficiently and reliably across a range of client matters and projects.

We combine our expertise in document automation, custom development, eDiscovery and data analytics and client reporting – to work collaboratively across the firm on disputes, transactions and projects.

Digital Change

In Digital Change, we innovate, invest and push our firm’s boundaries when it comes to new uses of legal technology.

We experiment with technology and pilot tools to understand them deeply: their potential challenges and benefits, and how they can be used in our day-to-day work to provide better solutions for clients.

And we ensure we have the right internal governance when it comes to making decisions, so we can minimise risk, maximise our opportunities and provide consistency for our stakeholders.

Advisory

In Advisory, we bring deep expertise in legal operations and emerging technologies, working across any sector, alongside our teams or directly with clients.

The Role

Working as a member of the global practice management team for the Digital Legal Delivery (Digital) Practice Group, the Practice Manager for UK, US & EMEA has the key role of being the "right hand" and trusted advisor for the Managing Partner, Belfast, Digital Legal Delivery, as well as working closely with the other Partners in the region.

This role will work collaboratively with all key stakeholders to develop and execute the functions' strategic business objectives, and to bring the firm's vision for Digital and Legal Transformation to life.

The Practice Manager will collaborate with a wide range of regional stakeholders across the firm, acting both as a delegate for the Managing Partner and a conduit between the Managing Partner and wider teams as required. It will also be responsible for the regional governance of the Practice Group.

The role will also provide support and guidance to the Managing Partner, Belfast across all aspects of their leadership role, recognising the many demands on their time and alleviating pressure by proactively taking work "off their desk".

Key responsibilities:

Strategic Planning and Implementation
 

Guided and directed by the Head of Practice Management, where appropriate, this role will:

Support the Managing Partner / Partners and Digital regional Executive team in the development and implementation of medium- to long-term strategic plans including through design, management and facilitation of off-site meetings as required. Co-ordinate the analysis of information and research to enable the Managing Partner / Partners to make informed decisions. Support the Managing Partner to develop alignment, consistency and synergy between the strategic plans of individual functions to ensure these underpin both the regional and global Digital strategy. Support the Managing Partner, Belfast, as well as members of the Digital Practice Group more generally, to produce compelling and effective governance papers and business cases. Lead the design and implementation of large and/or complex strategic projects and initiatives as required, including undertaking project management responsibilities, representing projects to key stakeholders, undertaking research and data analysis, drafting outputs for briefing notes, papers and reports, and paving the way for ongoing governance approvals as required – leveraging specific expertise where necessary.

Governance

Working closely with the Partner for Disputes and Legal Technology to ensure effectiveness of the Digital Regional Executive for UK, US & EMEA Attend all Digital regional Executive meetings as a member of that forum, including setting the agenda for meetings, supporting the drafting and collation of papers, taking minutes, communicating decisions and actions, ensuring that these are in alignment with regional and global priorities of the Practice Group and firm as appropriate, monitoring progress on relevant initiatives, cascading information, and ensuring that membership is actively managed and refreshed as appropriate Ensure alignment and effective collaboration across all relevant leadership bodies. Co-ordinate contributions to regular reports to practice group and potentially firm-wide governance forums, for example the Global Executive and Global Council, on behalf of the Managing Partner

Partnership and Leadership Support

In collaboration with the Head of HR, Digital support the Managing Partner to direct the structure and platform of the senior Digital teams – such as in relation to promotion, progression, performance, remuneration and possible lateral hires. This will include working on papers for promotions and lateral hires, as required.

Communications

Oversee and co-ordinate relevant function-facing and firm-facing Internal Communications for which the Managing Partner / Partners are responsible.

Financial Management

Set, and monitor on an ongoing basis, the Budget for the regional Digital Global Management Profit Centres to ensure a cost-effective approach. Maintain visibility and understanding of the overall Budget and financial performance of the Digital function to facilitate input into strategic projects and direction.

Deepening Relationships

Acting as an enabler for Digital strategic initiatives across the region, through close collaboration with colleagues across Digital, ensuring efforts are strategically aligned.  Develop strong, credible and trusted relationships with key stakeholders across Business Services to leverage skills and subject matter expertise to deliver initiatives, most notably in Management Services, and influencing where required. Representing Digital both internally and externally; acting as an ambassador to build the Practice Group's profile with a range of stakeholders across the region

Qualifications, skills and experience:

Strong academic background. Educated to degree level (or equivalent). Previous experience of operating strategically in a legal sector or professional services role. Demonstrates the ability and confidence to deal autonomously and effectively with a variety of people, including Partners, Directors and senior Business Services managers and leaders and other stakeholders across the practice group and the firm Demonstrates sound judgment on strategic and commercial issues. Excellent communication and interpersonal skills, including collaboration and influencing skills. Experience of working within a strategic practice management or business office role within a large, multi-national legal or professional services organisation is desirable.

Please note, closing date for applications is Tuesday 27th August 2024 at 12pm

Team

Digital Legal Delivery

Working Pattern

Full time

Location

Belfast

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

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