PA/ Administration Assistant to the Private Client team
Found in: Talent UK C2 - 1 week ago
Job Description
PA/ Administration Assistant to the Private Client team
Full time/Permanent
Glasgow/ Stirling
Our busy Private Client department, which is led by our STEP qualified Partners across Scotland, are recruiting for an experienced PA/ Administrator, familiar with Wills, Trusts and Executries to join the Private Client Team.
The role will require supporting fee earners as they work in collaboration with our Family, Corporate, Real Estate and Residential Property teams across Scotland to deliver a complete service to our clients.The position will allow opportunity for career progression within our Specialist Private Client team for individuals who demonstrate a willingness and ability to maintain good client relationships, work with specialists across the Firm and participate in business development.
The successful candidate will enjoy a high level of client and team interaction. We act for a range of clients, including individuals, trustees and executors from all over Scotland and beyond.
JOB PURPOSE
KEY RESPONSIBILITIES
• Answering telephone calls, taking messages, setting up appointments and managing team diaries• Opening money laundering and legal files • Secretarial support to Solicitors and Paralegals: mainly typing of dictation, fee notes, client correspondence• Entering precise data quickly and correctly• Office administration duties: filing and scanning• Mail duties- Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled• Assisting with the receipt of new instructions / referrals • Using various computer systems to create/update and maintain client records accurately• Dealing with basic client queries and taking messages where appropriate• Preparing fee notes• Registering Powers of Attorney• Completion of forms• Lodging & uplifting of wills and documents• Debt Management
Requirements
QUALIFICATIONS
•Highers or equivalent in English and Mathematics
SKILLS AND EXPERIENCE
• Pleasant telephone manner and efficiency in relaying and taking messages• Computer literate and familiar with MS office packages• Previous office experience
APTITUDES
• Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills• Portray a professional manner at all times• Positive and proactive manner• Flexibility and the willingness to learn• Ability to work as part of a team• Approachable manner and calm under pressure-
Estate Administrator
7 days ago
Stirling, United Kingdom KILFINICHEN ESTATE Full timeKilfinichen Estate on the beautiful Ardmeanach Peninsula on the Isle of Mull, is a family run, rural highland estate that combines traditional farming and forestry activities with an increasingly diverse hospitality business focussed on delivering high standard holiday lets, responsible tourism, and retail/hospitality opportunities. The Estate...
-
Administrator
18 hours ago
Stirling, United Kingdom Contract Scotland Full timeContract Scotland has an opportunity for an experienced Administrator to join one of our busiest clients based in the Stirling area. This is an ongoing temporary contract. Hours of work are: Monday - Thursday 8:30 am - 5 pm and Friday 8:30 am - 3pm. You will be responsible for: - Providing administrative support to the PA / Office Manager and Senior...
-
Administrator
3 days ago
Stirling, United Kingdom Contract Scotland Full timeContract Scotland has an opportunity for an experienced Administrator to join one of our busiest clients based in the Stirling area. You will be responsible for: - Providing administrative support to the PA / Office Manager and Senior Management Team - Minute Taking - Provide administrative support to the Directors during busy periods - Diary management -...
-
Administrator
3 days ago
Stirling, United Kingdom Contract Scotland Full timeContract Scotland has an opportunity for an experienced Administrator to join one of our busiest clients based in the Stirling area. Document control experience is essential for this role. Hours of work are Monday - Thursday 8:30 am - 5 pm and Friday 8:30 am - 3pm. You will be responsible for: - Providing administrative support to the PA / Office Manager...
-
Administrator
3 days ago
Stirling, United Kingdom Contract Scotland Full time**Location**: Stirling **Salary**: £11 - 13 per hour **Reference**: J41041 **Contract Type**: Temporary **Working Hours**: Full-time **Created**: 6th January 2023 **Closing**: 3rd February 2023 Contract Scotland has an opportunity for an experienced Administrator to join one of our busiest clients based in the Stirling area. This is an ongoing...
-
HR Systems Administrator
6 days ago
Stirling, United Kingdom Superglass Insulation Ltd Full time**HR Systems Administrator / Personal Assistant to CFO** **Location**: Stirling, FK7 7QQ. **Salary**: Competitive. **Contract**: Full time, permanent. Superglass is a manufacturer of mineral glass wool thermal and acoustic insulation. We currently have an opportunity for a HR Systems Administrator / PA to CFO to join our site based in the heart of...
-
Private Client Solicitor or Legal...
2 weeks ago
Dunblane, Stirling, United Kingdom Ably Resources Full timeAre you qualifying as a Solicitor in Scotland in 2024 and ideally looking for a PQ role in private client? Our client is looking to recruit a newly qualifying solicitor to join their established team. As part of this team you can expect to be involved in the full range of private client work, including: # Asset protection # Inheritance tax planning You...
-
Stirling, United Kingdom CW Recruitment Specialists Full timeThe Project Administrative Associate role is perfect for a hands-on, meticulous, self-starter who would like to work as part of a small driven and supportive team. Your deliverables will include the following: - Assist the Project Manager and team in the production, maintenance, and storage of project documentation (physical and electronic) ensuring...
-
Ifa Administrator
5 days ago
Stirling, United Kingdom JohnstonGreer Full time**IFA Administrator** **To £25,000 plus benefits** IFA Administrator required by this growing wealth management firm that provides advice across the full range of Private Client Investment, Tax and Retirement Planning. The business is highly successful and forward thinking and due to growth require an additionalIFA Administrator. As the IFA Administrator...
-
Customer Service Administrator
7 days ago
Stirling, United Kingdom Pettigrew Recruitment Group Ltd Full time**Are you an experienced Customer Service Administrator seeking a new role in the housebuilding industry?** We are working with one of the leading brands in luxury housebuilding as they as invest in the strength of their customer service team based in Stirling. The core objective of this role is to support the customer service department in the provision of...
-
Branch Administrator
3 days ago
Stirling, United Kingdom Clark & Rose Removals Ltd Full timeClark & Rose are a long established moving and storage company headquartered in Aberdeen with branch offices in Stirling and London. We provide a full range of domestic, European and international moving and storage services to private, trade and corporate clients. **Salary**: £22,000.00-£25,000.00 per year **Benefits**: - Company pension - Cycle to...
-
Administration Assistant
18 hours ago
Stirling, United Kingdom Stirling Council Full timeAn exciting new position has become available for an Administrative Assistant at Hillview and Wellgreen Nursery. You will be required to have exceptional organisational and communication skills, be flexible to the needs of the service, understand the importance of confidentiality and be able to use your initiative. **Requirements**:
-
Administrative Assistant
7 days ago
Stirling, United Kingdom Stirling Council Full timeApplications are invited for the post of Administrative Assistant at St Modan's High School, Stirling. St Modan’s High School is a truly comprehensive Roman Catholic Secondary school with a unique and proud tradition of providing a high-quality education to the young people of 3 local authority areas - Stirling, Clackmannanshire and West...
-
Supply Chain Administrator
5 days ago
Stirling, United Kingdom Search Consultancy Full timeSearch Consultancy are currently recruiting for our client, a health care provider who are looking to add a Supply Chain Administrator to their busy team. This is a great opportunity to work with a well know organisation and you will be provided with full training and support. You will assist with the Supply Chain Administration activities, primarily...
-
Patient Administrator
4 days ago
Stirling, United Kingdom Circle Health Group Full timeClosing date17/05/2024 - HoursFull time - Role TypePermanent - Location(s)- Kings Park Hospital - Stirling**Overview**: **Patient Administrator** **The Kings Park Hospital** **37.5 hours per week, permanent** **£23,166 per annum FTE** **The Kings Park Hospital** in Stirling** is part of Circle Health Group, Britain's leading provider of independent...
-
Recruitment Administrator Temporary
3 days ago
Stirling, United Kingdom Pertemps Scotland Full timeLocation: Stirling Hours: 37 hours per week Duration: ASAP until end of July **Salary**: £11.70p/h We are currently seeking a Recruitment Administrator to join our team on a temporary basis, working for a public sector client in Stirling. This is a fantastic opportunity for an enthusiastic and organised individual to gain valuable experience in the...
-
Stirling, United Kingdom Stirling Council Full timeAn exciting new position has become available for an Administrative Assistant to join our large team at Riverside Primary School. Temporary until 28 June 2024. You will be required to have exceptional organisational and communication skills, be flexible to the needs of the service, understand the importance of confidentiality and be able to use your...
-
Travel Services Administrator
7 days ago
Stirling, United Kingdom Medpace, Inc. Full timeJob Summary: Our corporate activities are growing rapidly, and we are currently seeking a full-time, Travel Services Administrator (Travel Assistant) to join our Travel team, fully office-based in our Stirling office. Responsibilities: - Assists with financial reconciliations of payment cards, virtual payment accounts and financial reporting in relation to...
-
Customer Service Administrator
3 days ago
Stirling, United Kingdom The Rec Con Full time**Customer Service Administrator - Stirling** £11.50ph - £12ph increasing again once becoming permanent **The role of Customer Service Administrator**: - Act as a liaison between the owner and artists, fostering effective communication and collaboration. - Management of CRM system - Dealing with incoming calls - 30/50 calls daily - Booking in delivery...
-
Finance Administrator
7 days ago
Stirling, United Kingdom Ross Quality Control Limited Full timeRoss Quality are pleased to be recruiting for a Finance Administrator to work within our Finance Team on a Fixed Term basis for 24 months. This is a full-time position offering 37.5 hours per week, working Monday to Friday in Stirling. The main purpose of the role is to provide administration support to our Finance Team. The post will assist in the day to...