PMO Manager

3 weeks ago

Leeds, United Kingdom NHS West Yorkshire Integrated Care Board Full time

Job summary

An exciting and challenging opportunity has arisen for a PMO Manager to join the newly formed Strategy and Planning Business Unit (BU) at the Leeds ICB.

The purpose of the Strategy and Planning BU is to develop partnership strategy and translate into delivery plans. Work with partners and Population and Care Delivery Boards to agree jointly the strategic priorities for the Leeds Health and Care Partnership (LHCP). Lead the identification of key transformation programmes/strategic initiatives and with colleagues in the Pathway and System Integration (PSI) BU coordinate the development and delivery of them for the LHCP.

This post is a key role in the transformation and modernisation of the organisational way of working and will directly support the Senior PMO Manager to provide effective and robust project practices and standards across the ICB ensuring they are aligned with organisational priorities and objectives.

A key attribute of any prospective candidate is willingness to find practical solutions to improve existing working practices to ensure project processes and standards are delivered with a high level of stakeholder support.

If you are an astute, enthusiastic individual with a keen eye for detail who thrives from working in a fast paced ever-changing environment, we would like to hear from you.

Main duties of the job

As a PMO Manager, the post holder will work as part of a small innovative team working with colleagues across business units to manage and track the progress and impact of projects within the Leeds ICB portfolio.

The PMO Manager will support the PMO function to enable the ICB to manage, monitor and communicate the collective set of projects and financial initiatives against plans.

As part of the PMO Manager workplan, the post holder will have a key focus on:

Analysing and reporting on project and programme data set trends in line with prioritisation, cost savings, resourcing, benefits, and key milestones.

Ensuring project parameters meet organisation agreed-upon needs and expectations.

Working with project teams and providing suggestions or solutions to issues when needed and liaising about the status and progress of projects.

Co-designing and implementing project management strategies, based on templates and toolsets that the Project Management community and wider ICB will adopt.

Leading reviews across projects and programmes, making actionable recommendations when changes are required to processes and methodologies to ensure they remain in line with best practice and lessons learnt.

About us

NHSWest Yorkshire ICB is responsible for improving population health and reducinginequalities to meet the diverse health needs of its population and is part ofthe West Yorkshire Health and Care Partnership which includes organisations,local councils, health and care providers and voluntary, community and socialenterprise organisations.

Weare passionate about creating an inclusive workplace that promotes and valuesdiversity; we see this as a strength and part of our founding mission, valuesand behaviours. We know through experience that different ideas, perspectivesand backgrounds create a stronger and more creative work environment thatdelivers patient outcomes.

Weare committed to creating the best place to work, where your contribution isvalued, your wellbeing is supported and all our colleagues can reach their fullpotential. We welcome and encourage applications from all areas of thecommunity, who meet the criteria for the role, regardless of their protectedcharacteristics.

We operatea Carer friendly working environment that is supportive and inclusive. Weactively encourage Carers to self-identify themselves and are offered a workingCarer passport.

As a MindfulEmployer we are positive and enabling towards all employees and job applicantswith a mental health condition.

We are a DisabilityConfident Employer and commit to shortlisting suitable applicants who meet theessential criteria for an informus of any adjustments you may require.

Job description

Job responsibilities

As a key member of the Portfolio Management Office, the post holder will be embedded to implement and apply knowledge of PMO activities for the benefit of organisational strategic initiatives, using skills and experience to support the successful delivery of transformational change.

Reporting to the Senior PMO Manager, the PMO Manager will support the leadership team as a central source of truth through the collation and analysis of project and programme information. This will be combined with advising on the consistent adoption of best practice standards and processes, tailoring as appropriate. In doing this the post holder will work in close collaboration with the Pathway and System Integration (PSI) BU, transformation project teams and wider stakeholders, building effective working relationships at all levels and offering consultancy support.

With an ability to balance priorities, deal with complex project data and work consultatively with others, the post holder will have the skills to organise and work to key milestones with limited supervision.

An autonomous role, where the post holder will have a strong voice in the direction of the function, looking at continuous improvements and ways to make processes more efficient.

Key responsibilities include:

Producing reports based on analysis of project process, resourcing, and financial metrics for senior leaders identifying trends, issues, and areas for improvement.

Working with matrix teams and stakeholders to implement and review project management governance and priorities based around business strategy and needs.

Monitoring project progress and performance against established objectives, timelines, and milestones.

Facilitating communication and collaboration among project team members, stakeholders, and other relevant parties.

Ensuring adherence to PMO standards and templates and escalate any issues.

Governance Administration: Repository and management of project artefacts.

Management and monitoring of resource planning, project resource allocation and pipeline planning.

Provide advice, guidance and training on best practice, and methodologies.

The above is not an exhaustive list, for further details please see the attached Job Description.

Person Specification

Qualifications

Essential

Bachelors degree or equivalent experience.

Desirable

A strong understanding of project management methodologies such as PRINCE2, Agile, PMP, or others. Familiarity with project management software and tools used for planning, monitoring, and reporting.

Experience

Essential

Prior experience working within a project management office, assisting in project planning, monitoring, and reporting. Experience in managing project-related documentation, databases, and information repositories.

Skills & behaviours

Essential

Ability to analyse project data, identify trends, and generate insights to support decision-making and problem-solving. Strong attention to detail to ensure accurate project tracking. The ability to convey complex project information to diverse audiences in a clear and concise manner. Effective collaboration and interpersonal abilities. Exceptional organisational skills to keep project information well-structured and accessible. Capable of identifying issues and risks early, proposing solutions, and assisting in the implementation of risk mitigation strategies.

Additional Requirements

Essential

Mindset focused on finding solutions and overcoming challenges. Willingness to tackle problems head-on and explore innovative approaches. Keen attention to detail, ensuring accuracy in project tracking, documentation, and reporting.

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