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Team Secretary

2 months ago

Essex, United Kingdom Northumbrian Water Full time

About the role

We have a fantastic opportunity to join our Water Directorate and provide secretarial and administrative support to three Heads of Department.

As a Team Secretary, you will be responsible for many administrative duties including arranging meetings, booking travel and accommodation, diary management for senior managers, administration of purchasing processes and place orders through our procurement system.

The successful person will also attend strategic, tactical, and operational meetings to manage the meeting content, liaise with meeting guests, take minutes and accurately record actions. You will be required to put together agendas, action logs, and reports as well as preparing and cross-checking papers for internal and external meetings.

About you

The successful candidate will have proven experience in dealing with a varied workload where prompt action and accuracy are key. You’ll be comfortable working within a flexible environment and can work to tight deadlines and as well as being able to organise your workload and coordinate tasks. Excellent written and communication skills are therefore essential.

You will be able to understand and record technical conversations accurately regardless of the topic and be capable of summarising key items and actions within the meeting to ensure attendees have clarity on the outputs.

Logic and pragmatism are key to managing the diaries of three senior managers who have competing priorities on their time. Forming an effective working relationship with these managers and their teams will be key to your success.

Here at Northumbrian Water/Essex & Suffolk Water, we embrace and value Diversity, Inclusion and Equity which means bringing your full self to work. We encourage and welcome all applications, as we believe and strive to be an equal opportunity employer committed in having a diverse community represented within all our teams, structures, and organisation. We have our colleague network groups, including Rainbow Support Network (LGBT+), REACH (Race, Ethnicity, and Cultural Heritage), WiSTEM (Women in STEM) and Thisability (disability and neurodiversity) networks too.